Xplor is seeking a detail-oriented and bilingual Accounts Payable Administrator fluent in French and English to join our finance team in Paris, France. In this role, you will be responsible for ensuring the accurate and timely processing of supplier invoices and payments, providing crucial support for our French-speaking business units and vendors.
What You'll Do
- Process and code supplier invoices accurately and in a timely manner.
- Match invoices to Purchase Orders and manually obtain approvals for non-PO invoices.
- Reconcile supplier statements and resolve discrepancies.
- Maintain vendor accounts, ensuring up-to-date contact and banking details.
- Handle new Vendor Onboarding and Vendor Verification Calls.
- Prepare and process multi-currency payment runs twice a month.
- Ensure all AP payments are posted daily to assist with bank reconciliations.
- Process and pay employee expenses twice monthly in line with policy.
- Respond to vendor and internal inquiries in French and English via ticketing system, phone, or email.
- Assist with month-end closing tasks, including preparing accrual information and reconciling the AP Control Account.
- Liaise with procurement and other departments to resolve invoice or payment issues.
- Maintain accurate filing and documentation in compliance with internal controls.
- Assist with year-end audit requests for French Authorities and external auditors.
- Work to agreed KPIs and perform other ad hoc duties as required.
What We're Looking For
- Proven experience in an accounts payable role.
- Fluency in French and English (written and spoken) is essential.
- Strong knowledge of accounting principles and AP best practices.
- Familiarity with ERP systems such as SAP, Oracle, NetSuite, or similar.
- Excellent attention to detail and organizational skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficient in Microsoft Excel and accounting software.
- At least 2 years of experience in an International Multi-Site Accounts Payable function.
- Good understanding of Account Payable procedures and techniques.
- Good interpersonal skills and the ability to form professional relationships with colleagues and vendors.
- Experience with high-volume, fast-paced processing.
- Exceptional attention to detail and the ability to prioritize tasks to meet deadlines.
- Ability to remain calm under pressure.
- Good IT skills (Word, Excel, MS Outlook).
Technical Stack
- ERP systems (e.g., SAP, Oracle, NetSuite)
- Microsoft Excel
- Accounting software
Team & Environment
This role reports to the Assistant Accounts Payable Manager and supports other administrative functions within the department.
Benefits & Compensation
- 12 weeks Gender Neutral Paid Parental Leave for both primary and secondary carers.
- #GiveBackDays – 3 extra days off to volunteer in your local community.
- Unlimited access to LinkedIn Learning and career growth conversations via Xplor GPS.
- Ongoing dedication to Diversity & Inclusion initiatives.
- Access to free mental health support.
- Flexible working arrangements.
Work Mode
This is an onsite position based in Paris, France.
Xplor is committed to building a diverse team and follows EEO guidelines. Your information will be kept confidential.
