Join a high-performance team where precision and follow-through define success. As an Administrative Support Generalist, you’ll play a key role in maintaining the integrity of core operational systems across finance, human resources, and internal administration. This is a process-driven position focused on accuracy, consistency, and disciplined execution.
What You’ll Do
- Perform daily data entry and system updates across multiple platforms, ensuring information remains current and correct
- Monitor for inconsistencies, incomplete records, or misalignments and escalate them promptly
- Support system hygiene by maintaining file structures, naming standards, and secure backups
- Track invoices, payments, and receipts, contributing to accurate financial reporting
- Assist with accounts payable and receivable workflows, including reconciliation support
- Validate payroll data and support accurate recordkeeping for employees and contractors
- Update and maintain HR information systems, including onboarding and offboarding records
- Ensure all personnel and operational documentation is properly stored and accessible
- Follow standard operating procedures rigorously and help refine them over time
- Respond to administrative requests from Finance and Operations with speed and precision
What You Bring
- At least five years of experience in administrative, operational, or systems-focused roles
- Proven ability to manage high-volume data tasks with strong attention to detail
- Familiarity with financial processes such as invoicing, payment tracking, and reconciliation
- Hands-on experience with ERP or accounting tools like SAP, QuickBooks, or similar systems
- Proficiency in Excel or Google Sheets, including formulas, filters, and data validation
- Comfort working within structured workflows and documented procedures
- A reliable, no-ego approach to getting work done consistently and correctly
- Clear communication habits — you speak up when issues arise and take ownership of outcomes
- Ability to stay focused during repetitive tasks without sacrificing quality
Environment & Expectations
This role operates within a systems-first culture that values clarity, consistency, and execution. There’s no tolerance for chaos or unnecessary complexity. You’ll work in alignment with U.S. business hours and support a globally distributed team. Success means doing the fundamentals well — every day.
Technical tools include QuickBooks, SAP, Stripe, Deel, Excel, and Google Sheets. Prior experience with any of these is a plus. Fluency in English is required for documentation and internal communication.
