Higher Education Coordinating Commission is hiring a State Grants Coordinator – PA1 - Bilingual in Spanish/English Required

The Oregon Department of Energy seeks a State Grants Coordinator to join the Office of Student Access & Completion (OSAC). This full-time, permanent role administers state public grant programs, primarily the Oregon Promise grant. You will conduct outreach, review applications, determine eligibility, and provide bilingual technical assistance. This is a hybrid position based in Salem, Oregon.

What You'll Do

• Review Oregon Promise grant applications and materials to determine applicants’ eligibility.
• Assist with evaluating enrollment exemption and waiver requests against program requirements.
• Review renewal student participation to determine if students meet renewal criteria under state statutes.
• Send email communications to students regarding application deadlines, FAFSA/ORSAA submissions, award notifications, and program updates.
• Provide state grants and ORSAA training and presentations in English and Spanish as requested.
• Explain program guidelines, answer questions, and provide information to the public about OSAC programs in both English and Spanish.
• Work with the Program Administrator to analyze program spending, track budgeted expenditures, and assist with reconciliation.
• Research best practices by gathering and synthesizing data and compiling information into reports.
• Perform ID resolution for FAFSA/ORSAA and load matches for OPG.
• Process HB2910 applications, including creating accounts, verifying with DOC/OYA, communicating with students, and tracking submissions.

What We're Looking For

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a related field.
• Any combination of experience or education equivalent to three years of technical-level experience supporting the knowledge and skill requirements.
• Must be able to communicate effectively both orally and in writing in English and Spanish.

Nice to Have

• Previous experience in financial aid, or administration of OSAC and/or federal financial aid grants and scholarships.
• Experience serving and working with diverse populations and underserved communities.
• Extensive effective communication and interpersonal skills.
• Strong organizational skills.
• Ability to remain flexible and effectively manage shifting priorities and changing work demands.
• A high degree of accuracy and attention to detail.
• Proficiency with Microsoft Office, Outlook, Word, Access, and Excel.
• Experience in data collection, analysis, and evaluation.

Technical Stack

• Microsoft Office, Outlook, Word, Access, and Excel

Team & Environment

You will be part of the Office of Student Access & Completion (OSAC) team.

Benefits & Compensation

• Salary Range: $4,519 - $6,904 per month
• Competitive medical, vision and dental benefits package for the employee and qualified family members.
• Opportunity to participate in a deferred compensation savings program.
• A comprehensive retirement program.
• Work-life balance!
• 11 paid holidays per year.
• 3 additional paid 'Personal Business Days' per year.
• 8 hours of sick leave accumulated every month.
• Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
• Hybrid remote work options.

Work Mode

This position offers a hybrid work model and is based in Salem, Oregon.

The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from high-quality postsecondary education. Come work with a team that values equity, collaboration and empathy.