Thomson Reuters is seeking a Senior Project Coordinator to join the Programmes team in Nairobi, working alongside teams in London and Nairobi to implement initiatives with an initial focus on AI's role in newsrooms. This fixed-term position reports to the Head of Africa Hub and will run until 30th April 2027, supporting project execution, budget oversight, and cross-functional collaboration within a globally connected team.
What You'll Do
- Take lead in project activity forecasting, planning, coordination and execution, managing activity budgets, and leading on logistics.
- Take lead in outreach and onboarding of participants to the project, including vetting and onboarding.
- Provide logistical support for remote activities including workshops and mentoring schemes.
- Work closely with the Portfolio Manager to monitor the project plan and deliverables, keeping documents updated as and when changes take place.
- Coordinate activities with teams across the Foundation such as Resilience of Independent Media (RIM) and Access to Law (A2L) and internal operational functions (finance, comms, etc.).
- Contribute to the development of impact stories and progress reporting (internally and externally), including gathering feedback from participants.
- Support the project lead in identification of potential and emerging risks and issues which could impact the successful delivery of the project.
- Escalate critical concerns.
- Contribute to development of mitigation strategies.
- Support knowledge sharing and learning for the programmes team by sharing lessons learnt and contributing to discussions to increase wider team understanding.
- Actively support external project communications in collaboration with project lead, communications team, and project donors.
- If needed, take lead in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required.
- Working closely the project lead to coordinate the work commitments/contractual obligations of project consultants.
- Liaise with project stakeholders in the management of events and on-going support.
- Contribute to project budget oversight through monitoring of project expenses and tracking budget allocations as necessary.
- Collaborate with the finance team to ensure financial compliance.
- Set up and manage vendors/consultant procurement as per policy, manage payment of invoices, and ensure all backing documentation is logged.
What We're Looking For
- At least 3 years work experience in a similar role, coordinating a range of activities with a number of internal and external stakeholders.
- Experience of building trusting working relationships across organisations with common goals, and working constructively with a diverse range of people.
- Experience of managing a range of project related risks.
- Excellent organizational skills, juggling a number of competing priorities.
- Experience of administrative or finance processes and excellent numerical skills.
- Ability to implement projects utilizing a context sensitive approach.
- A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through.
- Experience organizing events and training sessions, in-person and virtual.
- Excellent interpersonal and communication skills – able to establish and maintain positive working relationships both internally and externally, with people from a wide variety of cultures and backgrounds.
- Competency in Word, Teams, Outlook and Excel.
- Willingness to travel internationally.
- Fluency in English.
Nice to Have
- Experience with databases (e.g. Salesforce) would be an advantage.
Technical Stack
- Word
- Teams
- Outlook
- Excel
- Salesforce
Team & Environment
- Global team across multiple hubs
- Programmes team in Nairobi with collaboration across London and other global hubs
- Reports to Head of Africa Hub
Benefits & Compensation
- Global Perspective and Impact: Join a truly international team with hubs from Bangkok to Madrid to Rio de Janeiro, working toward free, fair, and informed societies.
- Unique Approach: Leverage world-class expertise in media and law to address critical global issues.
- Our Relevance: Focus on advancing media freedom, fostering inclusive economies, and promoting human rights.
- Industry Competitive Benefits: Competitive salary packages and market-leading benefits.
- Learning & Development: Access to in-house and external training opportunities for continual professional development.
Salary is relative to the charitable sector in Nairobi and commensurate with experience.
Work Mode
- Role based in Nairobi with collaboration across London; no explicit remote work policy stated.
Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace. We seek talented, qualified employees regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
