Responsibilities
- Serve as a central point of connection between executive priorities, teams, and information flows to maintain clarity, alignment, and progress on key initiatives.
- Facilitate timely, clear, and professional communication between executive leaders, internal teams, external partners, and the broader organizational network, aligned with leadership goals.
- Manage and balance the priorities of two Managing Directors, proactively resolving scheduling conflicts and aligning commitments across calendars and time zones.
- Support cross-functional projects through coordination, research, briefing materials development, and tracking of action items to ensure forward momentum.
- Lead comprehensive planning for Board meetings, senior leadership gatherings, and other critical sessions, including materials, logistics, and follow-up tracking.
- Collaborate with Legal, HR, Finance, and other functions to support governance, planning, onboarding, and organizational alignment.
- Oversee complex administrative operations such as executive calendar management, multi-time zone scheduling, domestic and international travel arrangements, and expense reporting.
- Maintain strict confidentiality and exercise sound judgment when handling sensitive and private information.
- Coordinate logistics and planning for offsites, work weeks, and other organizational events.
- Foster trusted relationships across departments to enable collaboration and effective execution.
Requirements
- 8 to 10 years of experience providing high-level executive support in a technology or multi-location organization, with a track record of operating independently.
- Proven experience coordinating Board and senior leadership meetings from start to finish.
- Demonstrated ability to anticipate needs, take initiative, and work autonomously with strong decision-making skills.
- Outstanding organizational abilities and attention to detail, with capacity to manage multiple shifting priorities.
- Proven discretion and integrity in handling confidential and sensitive information.
- Excellent written and verbal communication skills, including preparing or refining briefing documents for senior audiences.
- Proficient in Google Workspace and digital collaboration tools, with a focus on improving workflow efficiency.
- Comfortable working remotely in an asynchronous, globally distributed environment across time zones.
- Experience supporting international teams with awareness of diverse cultural work practices.
- Adaptable and resilient in fast-moving settings, with a thoughtful and solution-focused mindset.
Nice to Have
- Interest in or understanding of organizations that emphasize user privacy, trust, and responsible data practices.
- Multilingual abilities that support engagement in a global workplace.
Benefits
- Fully remote work with flexible scheduling
- Provision of latest laptop equipment
- Eligibility for discretionary annual bonus
- Monthly stipend for remote work setup
- Annual stipend for professional development
- Access to Udemy for learning and skill growth
- Opportunities to attend industry conferences
- Participation in company-wide all-hands meetings
- 24 days of paid time off per year, prorated
- Paid day off for birthday
- 9 wellbeing days during year-end company shutdown
- Paid public holidays
- Additional paid leave options
- Quarterly stipend for personal and family wellbeing activities
- 401(k) pension contributions
- Health, dental, and vision insurance coverage
- Disability insurance
- Life insurance
- Employee Assistance Program access
- Paid parental leave
- Paid sick days
Compensation
Discretionary Annual Bonus Program, 401(k) Pension Contributions, Annual Professional Development Stipend, Monthly Remote Work Stipend, Quarterly Wellbeing Stipend
Work Arrangement
Remote (Worldwide)
Team
Team of 50+ members distributed across seven countries
Other
- Strong communication and documentation skills are essential for effective collaboration across time zones and disciplines.
- Applicants must reside in and have permanent work authorization for the country location(s) specified in the posting. We are unable to consider applicants outside of these markets at this time. And, we do not provide visa sponsorship.
- We carefully review every cover letter and screening question, so take the time to answer each fully. We also value authenticity. We want to hear your perspective, not a bot’s. It's fine to use AI to polish your writing, but not to write your answers. Candidates who submit unoriginal AI generated answers will be disqualified from further screening.
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