Mozilla is looking for a Senior Executive Assistant to provide proactive, high-level support to two Managing Directors at MZLA Technologies Corporation. In this full-time, remote role, you will act as a connective layer across executive priorities, people, and information to drive complex initiatives forward while working across multiple time zones.
What You'll Do
- Act as a connective layer across executive priorities, teams, and information, ensuring initiatives move forward with clarity, alignment, and follow-through.
- Manage and optimize information flow between executive leadership, their teams, external partners, and the broader Mozilla ecosystem.
- Balance and prioritize the competing demands of two Managing Directors, proactively managing trade-offs and alignment across schedules.
- Support complex, cross-functional initiatives through project coordination, research, preparation of briefs, and tracking action items.
- Lead end-to-end planning and coordination of Board, senior leadership, and other key meetings, including materials preparation, logistics, and follow-up.
- Work closely with Legal, HR, Finance, and other partners to support governance, planning, onboarding, and organizational coordination.
- Own and manage complex administrative and operational support, including executive calendar strategy, multi-time zone scheduling, domestic and international travel coordination, expense reporting, and logistics.
- Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
- Support planning and logistics for offsites, work weeks, and other key gatherings.
- Build strong, trust-based relationships across the organization to support collaboration and execution.
What We're Looking For
- 8-10 years of experience providing senior-level executive support in a technology or multi-location organization.
- Experience supporting one or more senior executives and operating with a high degree of autonomy.
- Experience supporting Board and senior leadership meetings, including end-to-end coordination.
- Demonstrated ability to anticipate needs, take initiative, and operate independently with sound judgment.
- Exceptional organizational skills and attention to detail, with the ability to manage competing and shifting priorities.
- Proven ability to steward highly sensitive and confidential information with discretion, professionalism, and integrity.
- Strong written and verbal communication skills, including experience preparing or editing materials, summaries, or briefing documents for senior stakeholders.
- Proficiency with Google Workspace and collaboration tools, with a mindset toward improving efficiency and processes.
- Comfort working in a remote, asynchronous, globally distributed environment across multiple time zones.
- Experience supporting global teams, with awareness of different cultural working styles.
- Adaptability and resilience in a fast-paced environment, with a thoughtful, solutions-oriented approach.
Nice to Have
- Demonstrated understanding of, or interest in, working within an organization that prioritizes user privacy, trust, and responsible data stewardship.
- Multilingual skills are an asset in supporting a global organization.
Technical Stack
- Google Workspace
Team & Environment
You will be the sole Executive Assistant in the organization, partnering closely with HR, Finance, Legal, the Board, and cross-functional teams. The team you'll support includes 50+ people distributed across seven countries. You will report directly to the two Managing Directors.
Benefits & Compensation
- Compensation: $85,000 - $110,000 annually
- Fully remote work & schedule flexibility
- Latest Laptop
- Discretionary Annual Bonus Program
- Monthly Remote Work Stipend
- Annual Professional Development Stipend
- Access to Udemy Learning Platform
- Industry Conferences
- Company All Hands
- 24 days PTO per year (prorated)
- Your Birthday off
- Year-end Company Shutdown
- 9 Wellbeing Days
- Public Holidays
- Other Paid Leave
- Quarterly Wellbeing Stipend for Personal / Family Activities
- 401(k) Pension Contributions
- Health, Dental, & Vision Insurance
- Disability Insurance
- Life Insurance
- Employee Assistance Program
- Paid Parental Leave
- Paid Sick Days
Work Mode
This is a full-time, fully remote position open to candidates based in the US. You will work across multiple time zones as part of a globally distributed team.
We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws.
