Zillow is seeking a Senior Executive Assistant to act as a critical strategic partner to the CFO. This role goes beyond traditional administrative support, requiring deep professionalism, discretion, and a proactive approach to aligning executive priorities with business goals.
What You'll Do
- Serve as a trusted strategic partner to the CFO, ensuring time, information, and priorities are aligned with business goals.
- Act as a liaison with the CFO’s direct reports, cross-functional leadership, and external stakeholders to ensure smooth communication and execution.
- Manage complex and dynamic calendars, travel planning, and logistics, including international and multi-leg trips.
- Lead planning and coordination of key meetings, all-hands sessions, offsites, and Board-related engagements.
- Represent the CFO with professionalism and discretion in all internal and external engagements.
- Develop and manage executive briefing documents, reports, decks, and data analysis with minimal direction.
- Design and implement scalable administrative and operational processes that promote communication and operational excellence.
- Oversee large purchases, vendor coordination, and procurement processes in partnership with Finance and Legal.
- Provide mentorship and informal leadership to other Assistants within the Finance organization.
- Proactively manage upcoming needs, identify gaps, and initiate solutions before issues arise.
- Take ownership of special projects or priorities as they arise, collaborating with internal stakeholders.
- Build strong internal partnerships and coordinate work efforts across teams and business units.
What We're Looking For
- A minimum of 10 years of experience supporting senior-level executives, including C-suite and Board interactions.
- Proven ability to build trusted relationships and operate with discretion, diplomacy, and professionalism.
- Skilled in anticipating needs, proactively solving problems, and handling ambiguity with calm and focus.
- Adept at managing priorities in a rapidly changing environment, with strong project and time management skills.
- Strong communication skills with the ability to influence and collaborate across all levels.
- Demonstrated ownership of strategic calendaring, stakeholder communications, and high-stakes event planning.
- Passion for operational efficiency and process improvement; experience driving systems and tools that enable scale.
- Comfortable navigating confidential and sensitive materials with utmost integrity.
- Proven ability to partner, lead, and mentor peers.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and productivity tools (e.g., Workday, Zoom, Slack, ChatGPT).
Nice to Have
- Candidates located in the Seattle, WA area preferred.
- Bachelor’s degree preferred.
Technical Stack
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Google Workspace
- Workday
- Zoom
- Slack
- ChatGPT
Team & Environment
You will report directly to the CFO and be a key member of the Finance organization, providing mentorship to other Assistants and collaborating with teams across the company.
Benefits & Compensation
- Comprehensive medical, dental, vision, life, and disability coverages.
- Parental leave and family benefits.
- Retirement contributions.
- Paid time off.
- The base salary range for this position is $105,900.00 - $169,100.00 annually for specific states, plus eligibility for equity awards based on factors such as experience, performance, and location.
Work Mode
This is a remote position. U.S. employees may live in any of the 50 United States, with limited exceptions.
Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.
