FreedUp is hiring a Remote Executive Assistant (Operations & Investment-Finance Support). This full-time, fully remote role supports a Founder across investing, advisory, and strategic growth initiatives. You will focus on proactive operational execution, managing workflows, improving processes, and ensuring critical business functions run smoothly, expanding from 3-5 core processes initially.
What You'll Do
- Triage and summarize high-priority emails, organizing inboxes using a four-folder system.
- Draft emails using a 'transfer delegation' model, progressively increasing autonomy.
- Own meeting scheduling logistics, confirmations, coordination, and buffer times.
- Support investment team with operational execution across private equity and/or hedge fund activities.
- Coordinate and maintain internal reporting workflows, including portfolio tracking and performance monitoring.
- Assist with fund-level financial processes, expense tracking, reconciliation, and documentation management.
- Maintain organized records for investment transactions, deal documentation, and due diligence materials.
- Support preparation of internal investment memoranda, financial summaries, and board-level reporting materials.
- Assist with cash management coordination and capital call tracking.
- Work closely with accounting partners or fund administrators to ensure timely and accurate financial reporting.
- Track compliance-related documentation and maintain structured audit trails.
- Identify process gaps within investment operations and implement structured improvements.
- Support workflow coordination between legal, accounting, and investment stakeholders.
- Maintain internal dashboards for portfolio performance, KPI monitoring, and reporting cadence.
What We're Looking For
- 3+ years of experience as an Executive Operations Assistant, Operations Manager, or high-level Executive Assistant with operational responsibilities.
- Strong experience managing workflows, SOP documentation, and process optimization.
- Proven ability to own and execute recurring operational tasks with minimal oversight.
- High attention to detail and strong follow-through.
- Comfortable handling sensitive information in security-conscious environments.
- Strong written and verbal communication skills.
- Ability to prioritize competing tasks and manage deadlines independently.
- Highly organized, structured thinker with systems mindset.
- Proactive problem-solver who anticipates bottlenecks before they arise.
- Strong emotional intelligence and professional judgment.
- Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset.
Nice to Have
- Experience supporting founders, investors, or operators in high-growth environments.
- Exposure to finance, investing, private equity, or consulting industries.
- Familiarity with tools such as Asana, ClickUp, Notion, Slack, Google Workspace, CRM systems.
- Experience coordinating remote teams.
- Background in business operations, finance, or project management.
Team & Environment
You will work closely with the Founder and leadership team.
Benefits & Compensation
- International experience.
- Opportunity to work remotely from anywhere.
- Supportive and collaborative team environment.
- Learning and development opportunities.
- Potential Performance Bonuses.
- PTO.
- HMO after 3 months.
- Compensation: $1,000-$1,600 (based on experience).
Work Mode
This is a fully remote, global position.
FreedUp is an equal opportunity employer.
