World Business Lenders is looking for a highly skilled Executive and Personal Assistant to provide dedicated support to the Chief Executive Officer. In this remote role, you will handle a wide range of administrative and personal matters, requiring impeccable discretion and the ability to anticipate needs. You'll be instrumental in managing complex logistics across multiple households and time zones to ensure seamless operations.
What You'll Do
- Manage and maintain the CEO’s calendar, scheduling internal and external meetings across multiple time zones
- Screen and prioritize emails, messages, and requests for the CEO
- Execute complex domestic and international travel arrangements, itineraries, and logistics
- Prepare documents, presentations, and briefing materials ahead of meetings
- Take notes during key meetings and ensure timely follow-ups on action items
- Anticipate the needs of the CEO and proactively resolve scheduling conflicts
- Support in organizing off-site meetings, company-wide events, and executive leadership sessions
- Assist with personal tasks as needed, maintaining a high level of trust and discretion
- Oversee 3 households, handling all maintenance and operational matters
- Handle expense reporting, invoice processing and other financial matters
- Complete other projects and duties as assigned
What We're Looking For
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives
- Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience
- Exceptional English communication skills, both written and verbal
- Proven experience managing complex calendars and logistics across time zones
- Highly organized, detail-oriented, and able to multitask efficiently
- Demonstrated ability to handle confidential information with discretion
- Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams
- Comfortable working independently in a fully remote, fast-paced environment
- Financial analysis skills, including maintaining financial matters, budgets and expenses
- Strong organizational, time-management and problem-solving skills
- Must be proactive with a strong work ethic and high energy level
- Ability to multitask and complete all projects within designated timeframes
- Evening and weekend 'on call' availability required
Technical Stack
- Microsoft Suite (Word, Excel, PowerPoint)
- Zoom
- Teams
Team & Environment
You will report directly to the Chief Executive Officer (CEO) in a fully remote, global work environment.
Benefits & Compensation
- USD Salary
- PTO balance available after 6 months of service
Work Mode
This is a fully remote position open to global candidates.
World Business Lenders is an equal opportunity employer.
