The Recruitment Analyst plays a critical operational role in ensuring a seamless candidate journey from offer stage through onboarding at Athena. This role is responsible for managing candidate onboarding, coordinating background checks, maintaining consistent communication, and supporting recruitment distribution channels to ensure compliance, timeliness, and a high-quality candidate experience.
What You'll Do
- Facilitate end-to-end onboarding for successful candidates
- Issue recruitment agreements and ensure completion of required documentation
- Track pre-employment requirements (IDs, government identifiers, compliance documents)
- Coordinate onboarding timelines to ensure class readiness
- Ensure candidates are fully cleared prior to training start
- Liaise directly with background check vendors to ensure timely processing
- Track and monitor background check turnaround times (TAT)
- Proactively follow up on discrepancies and clearance delays
- Ensure candidates provide required documentation and HR confirmations
- Maintain compliance standards before offer confirmation
- Escalate high-risk or flagged cases appropriately
- Serve as the primary point of contact for candidates post-offer
- Provide timely updates throughout recruitment and onboarding stages
- Address candidate inquiries regarding documentation, timelines, and requirements
- Ensure professional and consistent communication aligned with Athena standards
- Reduce candidate fallout through proactive engagement
- Manage recruitment distribution emails
- Respond to internal and external inquiries in a timely manner
- Route requests appropriately to relevant stakeholders
- Maintain organized tracking of communications
- Ensure accurate and up-to-date ATS records
- Track candidate status movements
- Maintain onboarding and background check logs
- Support reporting on clearance status and onboarding metrics
- Provide regular updates on onboarding progress and background check status
- Track clearance rates and onboarding readiness per cohort
- Identify bottlenecks and proactively propose solutions
What We're Looking For
- 2-4 years of experience in recruitment coordination, HR operations, onboarding, or compliance
- College Graduate with relevant degree
- Strong attention to detail and compliance orientation
- Excellent written and verbal communication skills
- Strong organizational and tracking skills
- Ability to manage multiple candidates and deadlines simultaneously
- Proactive follow-up and stakeholder coordination
- High sense of urgency and ownership
Team & Environment
- Empowering possibility through transformative delegation
- Fostering inclusivity and diversity
- Driving innovation through diversity
- Creating an environment where everyone feels valued, respected, and empowered
- Promoting diversity and inclusion through hiring practices, employee development, and company culture
Work Mode
Local-country position based in the Philippines.
At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.
