Eocene Environmental Group, Inc. is hiring a Proposal Supervisor

Eocene Environmental Group, Inc. is looking for a Proposal Supervisor to play a key role in our Business Development efforts. You will be responsible for ensuring the timely completion of high-quality proposals and marketing deliverables while directly managing a team of Proposal Administrators.

What You'll Do

• Oversee and manage the proposal tasks and workloads for a team of Proposal Administrators.
• Work closely with Regional Managers, the Executive team, Business Development Director, and Proposal Champions to understand and drive proposal priorities.
• Manage your own proposal coordination tasks and meet deadlines while leading the team.
• Coordinate, write, and develop proposals from the pre-RFP stage through final delivery.
• Prepare support text, matrices, tables, and coordinate graphics for proposals.
• Maintain the overall proposal tracker and dashboard and prepare routine summary reports.
• Research and track proposal opportunities.
• Support proposals with editing and quality control review.
• Coordinate and prepare presentations and other business development deliverables, including follow-up proposal interviews.
• Help create customized marketing materials and provide quality assurance for all proposals and business development materials.
• Manage, coordinate, and verify the quality of deliverables.
• Review and approve invoices from on-call graphic specialists.
• Ensure all proposals are submitted by their deadlines.
• Responsible for the maintenance of a proposal quality control program.
• Run proposal debriefs to analyze losses and implement strategies to improve our proposal processes.
• Ensure documents, deliverables, and proposals meet Eocene standards for quality, formatting, and branding.
• Collaborate with Eocene Marketing on templates and materials, ensuring they are up-to-date.
• Build and implement training materials for the proposal program.
• Support building our proposal library and organization for federal, large MSA, and sector/service-focused proposals.
• Conduct 1:1 meetings with Proposal Administrators.
• Travel as needed.

What We're Looking For

• Bachelor’s degree in Marketing, Communications, English, or a closely related field.
• Minimum 3-5 years of professional experience in proposal development, writing, and/or marketing.
• Prior experience supervising a team or direct reports.
• Experience with Microsoft Suite (Word, Excel, PowerPoint, Outlook), InDesign, Photoshop, and Illustrator.
• Strong writing, grammar, and proof-reading skills.
• Ability to take ownership of a project from start to finish and see it through to completion.
• Ability to work effectively under pressure and within tight deadlines.
• High degree of organizational, time-management, attention to detail, and multi-tasking skills.
• Interpersonal communication and team-building skills.
• Excellent critical thinking and problem-solving skills.
• Excellent collaboration skills with a focus on rapport-building, listening, questioning, and patience; adept at communicating effectively with all levels of employees.
• Ability to adapt to a dynamic, fast-paced, and ever-changing environment.

Nice to Have

• Previous experience working in the Environmental Consulting industry.

Technical Stack

• Microsoft Suite: Word, Excel, PowerPoint, Outlook
• Adobe Creative Suite: InDesign, Photoshop, Illustrator

Team & Environment

You will directly manage a team of Proposal Administrators. This role reports to the Director of Business Development and works closely with Regional Managers, the Executive team, Business Development Director, and Proposal Champions.

Benefits & Compensation

• Salary: $70,000 - $90,000 per year, based on relevant experience.

Work Mode

This position is open to candidates based anywhere in the Continental United States.

Eocene Environmental Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.