This role is responsible for keeping office operations running efficiently through a range of administrative and organisational tasks. Reporting to the APAC Regional Director, the Office Assistant handles calendar coordination, meeting logistics, and document preparation such as memos, reports, and correspondence.
Key Responsibilities
- Manage filing systems, schedule meetings, and maintain accurate electronic and physical records
- Perform data entry with precision and support internal documentation needs
- Coordinate shipping, inventory tracking, and supply orders to support daily operations
- Oversee reception duties, including greeting visitors and directing them to appropriate staff
- Keep shared spaces clean, functional, and well-stocked, including kitchen and common areas
- Monitor office facilities, relay updates, and coordinate maintenance as needed
- Assist with travel arrangements, including booking flights, accommodation, and preparing itineraries
- Support company events, trade shows, and internal initiatives with logistical planning
- Replenish office and kitchen supplies, tracking inventory and placing orders proactively
- Take on additional tasks as needed to support team efficiency
Qualifications and Skills
- Demonstrated ability to work independently with minimal supervision
- Strong written and verbal communication skills
- High level of organisation and commitment to accuracy
- Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint
- Skilled at managing multiple priorities and adapting to changing demands
- Flexible availability to accommodate varying work hours when required
