Aviation Specialties Unlimited is seeking an HR & Administrative Services Manager to provide coordinated operational support across human resources, office administration, and contract management. This pivotal role ensures accurate HR processing, a smoothly run office, and effective contract lifecycle management, partnering closely with leadership.

What You'll Do

Prepare and process payroll in Paylocity with high accuracy; validate timecards, status changes, and deductions.
Coordinate full-cycle HR administration for onboarding and offboarding, including offers, background checks, and exit documentation.
Maintain employee records, training logs, compliance calendars, and timely policy updates.
Administer benefits changes and open enrollment logistics in coordination with the Benefits Committee.
Support recruiting logistics, maintain HRIS data integrity, and generate reporting.
Lead employee education and development efforts, including internal training programs.
Oversee day-to-day office operations including supplies, reception, conference rooms, and workplace presentation.
Coordinate company events (on-site and off-site), including calendaring, catering, and logistics.
Provide executive support to the COO for scheduling, travel, and document preparation with strict confidentiality.
Direct and prioritize Facilities Coordinator work related to maintenance and vendor performance.
Manage contract intake, document control, routing, version tracking, and redline coordination.
Facilitate approvals and signature processes, verify document completeness, and archive executed agreements.
Maintain the central contract repository, metadata, and alerts for expirations, renewals, and compliance.
Serve as the primary point of contact for contract status inquiries; escalate issues per guidelines.
Provide administrative support to the Culture Committee and Benefits Committee.
Assist with internal communications for culture initiatives, benefits, wellness, and recognition programs.
Identify workflow inefficiencies and recommend practical process improvements across HR, office, and contract functions.
Ensure adherence to company policies and applicable employment, safety, and records requirements.

What We're Looking For

3–6 years of progressive experience in office administration, HR coordination, or related operations support.
Demonstrated proficiency with HRIS and payroll platforms (Paylocity experience preferred) and strong Microsoft 365/SharePoint/Teams skills.
Working knowledge of HR processes (onboarding/offboarding, benefits, records) and basic employment documentation.
Experience coordinating contract documents (intake, routing, signatures, repository management) and managing tracking systems.
Strong organizational, written, and verbal communication skills with proven attention to detail.
Ability to manage multiple priorities and deadlines while maintaining composure and confidentiality.
High integrity and professionalism; ability to handle sensitive information with discretion.
Exceptional attention to detail; accuracy in data entry, document control, and payroll processing.
Organizational effectiveness; able to plan and execute work across functions with minimal supervision.
Customer-service mindset with clear communication and a solutions-oriented approach.
Practical knowledge of HR administration, benefits logistics, HRIS data management, and records retention.
Foundational understanding of contract terms and document workflows (approval paths, redlines, e-signature).
Vendor coordination skills and basic facilities operations awareness; ability to direct the Facilities Coordinator.
Event and meeting coordination skills, including agenda preparation and logistics planning.
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint/Teams, and e-signature tools.

Nice to Have

Prior supervisory or lead experience preferred (direct oversight of facilities, front office, or administrative staff is a plus).
Preferred certifications: SHRM-CP or PHR (or progress toward certification).