Role OverviewJoin a fast-paced legal team as a full-time Legal Billing Specialist, operating entirely remotely. You will play a key role in managing end-to-end billing operations for a growing law practice, ensuring precision, compliance, and efficiency across hundreds of monthly invoices.
Key Responsibilities
- Oversee monthly billing cycles by verifying time entries from all attorneys and staff
- Prepare, audit, and finalize pre-bills prior to client submission
- Ensure all invoices meet client-specific formatting, coding, and compliance standards
- Submit invoices on schedule, adhering strictly to deadlines and carrier guidelines
- Set up new matters with correct billing protocols, rates, and fee arrangements
- Process 350–420 invoices per month, including urgent requests tied to settlements or closings
- Manage flat-fee billing models and customized invoicing structures
- Resolve discrepancies and billing conflicts proactively to avoid reductions
- Track and analyze 50–100 monthly invoice adjustments or deductions
- Monitor incoming payments and respond to deduction notices through shared inboxes
- Maintain accounts receivable systems using Excel functions such as VLOOKUP and XLOOKUP
- Upload payment records into financial platforms like Bill.com
- Process incoming expense requests and ensure proper documentation is collected
- Support reporting on billing performance and upcoming financial deadlines
- Research invoice statuses via e-billing portals including LegalX, Tymetrix 360, and CounselLink
- Handle both recurring tasks and ad hoc requests with consistent accuracy
Required Qualifications
- Proven experience in legal billing operations, with familiarity in law firm workflows
- Exceptional attention to detail and ability to catch inconsistencies early
- Strong organizational skills with the capacity to balance volume and urgency
- Ability to work independently and adapt quickly with minimal supervision
- Proficiency in Microsoft Excel, particularly data tracking and lookup functions
- Clear, proactive communication style aligned with team expectations
Preferred Experience
- Background in insurance defense billing, including knowledge of carrier-specific rules
- Experience navigating e-billing platforms such as Legal Tracker, LSS, or Carrot
Technology Used
Microsoft Office (Outlook, Excel, Teams), Zoom, Carrot, LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS, Bill.com.
Work Environment
Full-time remote role with core hours from 9:00 AM to 6:00 PM EST, Monday through Friday. This is a permanent work-from-home position designed for long-term stability and growth.
Compensation & Benefits
- Annual salary range: $9,600 – $14,400
- 13th-month bonus included
- Health, dental, and mental health insurance coverage
- Performance-based salary increases
- Opportunities for professional development and advancement
- Additional bonuses and recognition programs
Company Values
- High Intentionality: Deliver full commitment in every task, leading through action
- Results-Driven: Take ownership and deliver measurable outcomes
- Professionalism: Maintain excellence consistently, especially in client-facing contexts
- Relationship-Focused: Build trust and collaboration in all interactions
