You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role at Hire Hangar that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving.
What You'll Do
- Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage
- Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions
- Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths
- Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation
- Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns)
- Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement
- Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks)
What We're Looking For
- 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity
- Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through
- Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support)
- Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments
- Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning)
- Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered
Nice to Have
- Experience supporting multi-business operators or a small portfolio
- Automation tooling (Zapier/Make) and dashboarding (Airtable/Sheets)
- Comfort communicating across “luxury investor” and “blue-collar ops” audiences
Technical Stack
- ClickUp, Asana, Google Workspace, Slack, Zoom, CRM (HubSpot/GoHighLevel/Salesforce or similar), Airtable, Google Sheets, Zapier, Make, AI tools for writing/automation (e.g., ChatGPT)
Team & Environment
- Reporting directly to the CEO
Benefits & Compensation
- Work with fast-growing global companies
- Build a long-term, remote career
- Competitive pay
- Real growth opportunities
Work Mode
- Remote role with global applicants welcome
- Must overlap core ET working hours; US Eastern (ET) preferred
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
