The Executive Assistant to the CEO plays a critical role in supporting the leadership and internal consulting team at DAC GROUP, a fast-growing firm shaping the future of aesthetic medicine businesses. This position ensures operational efficiency by managing complex scheduling, project tracking, client onboarding, and communication across multiple stakeholders in the aesthetics industry.
What You'll Do
- Manage and coordinate complex calendars, meetings, and scheduling across multiple time zones
- Prepare meeting agendas, summaries, and follow-up action tracking
- Assist with preparation and formatting of consulting documents, scopes of work, proposals, and training materials
- Support business filings including LLC formations, DBA registrations, and administrative documentation across multiple states
- Track internal and client project timelines and ensure follow-ups are completed
- Assist with coordination of internal meetings and client strategy sessions
- Provide general administrative support as needed to the CEO and consulting team
- Assist with coordination across multiple consulting projects simultaneously
- Support communication between clinic owners, vendors, contractors, and consulting partners
- Help track client launch timelines including website readiness
- Help track client launch timelines including CRM onboarding preparation
- Help track client launch timelines including marketing sequencing
- Help track client launch timelines including staff hiring progress
- Help track client launch timelines including training scheduling
- Coordinate follow-up items after consulting meetings to ensure next steps stay on track
- Assist with preparation of client-facing materials and onboarding documentation
- Assist with coordination of hiring workflows across client practices nationwide
- Support job description formatting
- Support candidate scheduling
- Support interview coordination
- Support offer letter preparation
- Support follow-up communication
- Track hiring progress across multiple roles including clinic managers, injectors, aestheticians, patient coordinators, and marketing staff
- Support onboarding coordination for DAC’s Business Builder CRM platform
- Assist with client intake tracking
- Assist with kickoff scheduling
- Assist with form collection coordination
- Assist with workflow readiness preparation
- Assist with calendar setup support
- Ensure required onboarding items are collected prior to kickoff meetings
- Track CRM readiness timelines alongside client launch schedules
- Maintain professional communication across clinic owners
- Maintain professional communication across providers
- Maintain professional communication across vendors
- Maintain professional communication across contractors
- Maintain professional communication across marketing teams
- Maintain professional communication across internal consulting staff
- Assist with coordinating updates between stakeholders
- Help ensure project details and timelines remain organized and documented
- Assist with organizing internal workflows supporting consulting delivery
- Support documentation tracking across multiple projects
- Maintain structured project checklists and readiness trackers
- Help improve internal organization of shared documents and implementation timelines
What We're Looking For
- Strong organizational and multitasking skills
- Detail-oriented with strong follow-through
- Excellent written communication and document formatting skills
- Ability to work independently in a fast-paced environment
Nice to Have
- Experience supporting executives or consulting teams preferred
- Comfortable coordinating multiple projects simultaneously
- Familiarity with Google Workspace, Zoom, and CRM tools preferred
- Experience supporting hiring coordination workflows preferred
Technical Stack
- Google Workspace
- Zoom
- CRM tools
- Business Builder CRM platform
Team & Environment
- Reports to: CEO, COO
Benefits & Compensation
- Work directly alongside a nationally recognized consulting team in the aesthetics industry
- Gain exposure to medical spa startups and clinic growth strategy across the country
- Support the launch of luxury aesthetic and wellness clinics nationwide
- Be part of a fast-growing consulting firm helping shape the future of aesthetic medicine businesses
- Grow your experience in business operations, consulting coordination, and project workflow support
Work Mode
- Remote position
DAC GROUP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
