The Executive Assistant will provide essential administrative and organisational support to a busy company director based in Ireland. Working remotely, you will ensure smooth operations through proactive coordination, clear communication, and a commitment to efficiency and professionalism.
What You'll Do
- Provide timely reminders and follow-ups on critical tasks and emails
- Manage the director’s calendar and schedule follow-up calls and meetings
- Export staff hours from internal systems and format them in Excel
- Share timesheets with the company accountant on a regular basis
- Distribute client documentation (e.g., training records) from cloud storage systems
- Support light social media activity by posting pre-supplied content
- Offer occasional assistance with LinkedIn content or engagement
- Maintain an organised workflow and communicate clearly on outstanding actions
What We're Looking For
- Minimum of 3 years’ experience in an administrative or executive support role
- Proficient with cloud-based tools (e.g., Google Drive, Dropbox, etc.) and Microsoft Excel
- Strong communication and time management skills
- Demonstrated ability to manage reminders, follow-ups, and multiple deadlines
- Basic knowledge of social media platforms, particularly LinkedIn
- Highly organised, self-motivated, and detail-oriented
- Reliable internet connection and your own laptop
Technical Stack
- Google Drive
- Dropbox
- Microsoft Excel
Team & Environment
Reporting directly to the Company Director, you will operate in a forward-thinking, efficient, and professional environment focused on practical solutions.
Work Mode
This is a fully remote role with a focus on candidates based in Ireland. The position offers flexible working arrangements within a global work context.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
