House Buyers of America is hiring a Executive Assistant (Remote) to provide high-level administrative support to the CEO of our fast-paced, growth-oriented real estate company. You will manage a wide range of responsibilities with a high level of accuracy and confidentiality, supporting executive operations and contributing to key projects.
What You'll Do
- Manage and prioritize the CEO’s calendar and schedule.
- Manage the CEO’s inbox, screening, responding to emails, and prioritizing urgent communications.
- Provide executive administrative support for projects, performing analyses and preparing documentation.
- Coordinate adherence to deadlines and completion of special projects, correspondence, and reports.
- Develop and refine presentations for the executive leadership team.
- Plan and organize meetings.
- Sit in on meetings, report back to CEO, and communicate CEO priorities.
- Bid out vendors and key resources, negotiating best pricing and terms.
- Assist with development and preparation of various reports and schedules.
- Compose, edit, and proofread correspondence, contracts, reports, and presentations.
- Update task management software for key action items.
- Provide communication support across the practice area.
- Compile meeting agendas and minutes as needed.
- Perform routine administrative tasks such as filing and drafting correspondence.
- Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution.
- Prepare responses to routine correspondence inquiries.
- Maintain strict confidentiality of company and executive information.
- Occasionally interview candidates.
- Perform various administrative functions as requested.
What We're Looking For
- Minimum of 3 years of experience supporting executives.
- 10+ years of administrative experience.
- Strong communication skills, both written and verbal.
- Strong skills within MS Office Suite.
- Ability to develop presentations and materials that are client and/or executive management ready.
- Associate’s degree from an accredited university.
Nice to Have
- Bachelor’s degree from an accredited university.
Technical Stack
- MS Office Suite
Team & Environment
You will be supporting the CEO and executive leadership team, reporting directly to the CEO.
Benefits & Compensation
- Salary: $60,000 - $100,000 per year
- Competitive pay
- Great benefits
- Casual dress
- Team events
- Work hard/play hard environment
Work Mode
This is a fully remote position. The role is available to candidates in Dallas, TX.
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.
