Back to jobs is hiring a remote Executive Assistant to provide high-level support directly to the CEO. This role is central to the executive team, managing a dynamic schedule and critical communications, and requires flexibility for after-hours availability to meet urgent needs and deadlines.

What You'll Do

Manage, prioritize, and organize the CEO’s calendar and schedule.
Screen, manage, and respond to the CEO’s inbox and incoming communications, prioritizing urgent matters.
Provide executive administrative support for special projects, including analysis and preparation of supporting documentation.
Coordinate adherence to deadlines and the completion of special projects, correspondence, and reports.
Develop and refine presentations for the executive leadership team.
Plan and organize meetings, attend as required, and report back on key priorities.
Bid out and negotiate terms with vendors and key resources.
Assist with the development and preparation of various reports and schedules.
Compose, edit, and proofread correspondence, contracts, reports, and presentations.
Update task management software with key action items and provide communication support.
Compile meeting agendas and minutes, and perform routine administrative tasks like filing and drafting.
Read and analyze incoming memos and reports to determine significance and distribution.
Maintain strict confidentiality of company and executive information.
Occasionally interview candidates and perform other administrative functions as requested.

What We're Looking For

3+ years of experience directly supporting executives.
10+ years of total administrative experience.
A high level of accuracy and attention to detail.
Ability to work independently and solve problems proactively.
Availability after regular hours when needed and ability to handle critical deadlines on short notice.
Strong written and verbal communication skills.
Strong proficiency within the MS Office Suite.
Ability to develop client and executive-ready presentations and materials.
An Associate’s degree from an accredited university.