The Executive Assistant will provide high-level administrative support to the CEO of House Buyers of America in a dynamic, growth-focused, and fully remote environment. This role requires exceptional organizational abilities, discretion, and the capacity to manage complex schedules and communications with precision.
What You'll Do
- Manage and prioritize the CEO’s calendar/schedule
- Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters
- Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team
- Coordinates adherence to deadlines and completion of special projects, correspondence, and reports
- Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team
- Plan and organize meetings
- Sit in on meetings and report back to CEO and communicate CEO priorities in meetings
- Bid out vendors and key resources needed by company
- Negotiate the best pricing and terms
- Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals
- Compose, edit, and proofread correspondence, contracts, reports and/or presentations
- Responsible for updating task management software for key action items
- Responsible for communication support across the practice area
- Compile meeting agendas and minutes as needed
- Perform routine administrative tasks such as filing and drafting correspondence
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Prepare responses to correspondence containing routine inquiries
- Maintain strict confidentiality of the company and executive information
- Occasionally interview candidates
- Performs various administrative functions as requested
What We're Looking For
- 3+ years of related experience as an executive assistant
- 10+ years of administrative experience
- Strong communication skills (both written and verbal)
- Strong skills within MS Office Suite
- Ability to develop presentations and materials that are client and/or executive management ready
- Associate’s degree from an accredited university required
Nice to Have
- Bachelor’s degree from an accredited university preferred
Technical Stack
- MS Office Suite
Team & Environment
- Reports directly to the CEO
Benefits & Compensation
- Fully remote work environment
- Competitive pay
- Great benefits
- Casual dress
- Team events
- Work hard/play hard environment
Compensation: $60,000 - $100,000/year
Work Mode
Fully remote; availability after regular hours when needed
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age.
