Janus Henderson Investors is looking for an Executive Assistant & Office Manager to provide high-level administrative support to senior investment leaders while managing daily office operations for the Denver location. In this dual-role, you will handle complex schedules and confidential information while ensuring a professional, efficient, and well-run office environment.
What You’ll Do
- Provide high-level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements.
- Prepare polished presentations, reports, and professional documentation.
- Maintain and safeguard confidential information, including sensitive personnel files.
- Coordinate and manage departmental projects from planning through completion.
- Serve as the primary point of contact for daily office operations in the Denver office.
- Oversee workspace logistics, including seating assignments, office moves, and new-hire workstation setup.
- Maintain a well-run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts.
- Partner with building management on security access, maintenance issues, and safety procedures.
- Plan and manage on-site events, all-hands meetings, client visits, and employee engagement activities.
- Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment.
- Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day-to-day operations.
- Track and manage business and office expenses, ensuring compliance with company policy.
- Process invoices and manage office-related budgets with attention to accuracy and cost efficiency.
- Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness.
- Promote operational efficiency by anticipating needs and identifying opportunities for process improvements.
What We’re Looking For
- 5+ years of experience supporting senior leaders in an Executive Assistant or similar role.
- Advanced clerical and administrative skills.
- Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
- Strong verbal and written communication.
- Highly organized and extremely detail-oriented.
- Ability to multi-task and manage competing priorities.
- Anticipates needs proactively while driving change and resolving conflict.
- Strong problem-solving and decision-making abilities.
Nice to Have
- Team-oriented and collaborative.
- Strong coaching and influencing skills.
- Ability to work effectively with a variety of personalities.
- Self-starter who takes initiative.
- Advanced proficiency in MS Office (Word, PowerPoint, Excel), Teams, and Zoom.
Technical Stack
- Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Microsoft Teams
- Zoom
Team & Environment
You will be supporting both the Global Head of Macro & Customized Investing and the Head of Fixed Income based out of the NY Office.
Benefits & Compensation
- Generous Holiday policies
- Paid volunteer time
- Professional development courses, tuition/qualification reimbursement and more
- Maternal/paternal leave benefits and family services
- Complimentary subscription to Headspace – the mindfulness app
- Corporate membership to ClassPass and other health and well-being benefits
- Unique employee events and programs including a 14er challenge
- Complimentary beverages, snacks and all employee Happy Hours
Work Mode
This is an onsite position based in Denver, CO.
Janus Henderson Investors provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics.
