WPP Media is looking for an Executive Assistant to serve as the indispensable right-hand person on our Global Media Team. In this multifaceted role, you will provide executive support, team assistance, and global project management, enabling efficient workflows and communication across our global teams and clients.
What You'll Do
- Manage intricate calendars and schedule meetings across multiple time zones for the Global Chief Media Officer.
- Screen calls and emails, drafting team and client communications with clarity and elegance.
- Organize domestic and international travel logistics, including flights, accommodations, and detailed itineraries for the Detroit team.
- Own internal reporting, timesheet adherence, and expense reports.
- Manage confidential records and file systems.
- Act as the primary point of contact and gatekeeper for the Detroit campus.
- Liaise with internal staff, clients, and external media owner partners to ensure smooth communication and prioritized access.
- Collaborate with cross-functional and global media and creative agency teams to ensure project alignment and timely delivery.
- Effectively communicate project status, risks, and issues to all stakeholders and senior management.
- Track and maintain global staffing lists and organize training schedules for WPP Open Media Studio.
What We're Looking For
- Proven experience in an executive assistant role.
- Experience in project management or a related field.
- Exceptional organizational skills, attention to detail, and the ability to manage multiple complex projects simultaneously.
- Strong verbal and written communication skills, with the ability to interact professionally and diplomatically with diverse stakeholders.
- High level of discretion and integrity in handling confidential information.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Project) and project management tools/platforms.
- Self-motivated with excellent problem-solving abilities and the capacity to work autonomously and adapt to a fast-paced, changing environment.
Technical Stack
- Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Project)
- Project management tools/platforms
Team & Environment
You will report to the Global Chief Media Officer, USA Client President, and Global Strategy Lead.
Benefits & Compensation
- Competitive benefits package
- Compensation range: $40,000-$85,000 USD
Work Mode
This is an onsite position located in Detroit.
WPP Media is an equal opportunity employer.
