We are looking for an Executive Assistant to provide full-time remote support to a Professional EOS Implementer working with U.S. leadership teams. This is a structured, high-accountability role focused on operations, CRM management, meeting coordination, and business development support. You will act as an execution partner ensuring nothing falls through the cracks.
What You'll Do
- Prepare clients and Implementers for Quarterlies, Annuals, Focus Days, and 90-Minute Meetings.
- Coordinate logistics including meeting rooms, Zoom sessions, agendas, and materials.
- Book travel, hotels, flights, and meeting spaces when required.
- Manage preparation checklists and post-session follow-ups.
- Maintain and update CRM daily with contacts, deals, notes, and follow-ups.
- Track prospects, sessions, and next actions accurately to ensure no opportunities are missed.
- Support outbound outreach initiatives led by the EOS Implementer.
- Send LinkedIn and email outreach messages and assist with light calling when required.
- Track outreach activity and assist in booking discovery meetings.
- Maintain organized outreach records and responses.
- Assist in scheduling and publishing social media content.
- Help repurpose EOS content for client engagement and coordinate with marketing partners.
- Manage calendars, scheduling, and inbox coordination.
- Track priorities, deadlines, and action items.
- Support operational and special projects as requested.
What We're Looking For
- Experience supporting coaches, CEOs, consultants, or professional services.
- Strong hands-on CRM experience (e.g., HubSpot, Pipedrive, Salesforce).
- Experience coordinating meetings and logistics.
- Comfortable supporting outbound outreach.
- Strong English communication skills.
- Highly organized and accountable.
- Professional and quiet remote work setup (PC) with reliable high-speed internet.
- Strong Zoom presence and polished communication skills.
- Ability to balance client interactions with administrative responsibilities.
- Submission of an introductory video is required as part of the hiring process.
Technical Stack
- CRM systems such as HubSpot, Pipedrive, Salesforce, or similar.
- Google Workspace (Docs, Sheets, Calendar, Gmail).
- Calendly and Zoom.
- LinkedIn for outreach coordination.
- Slack and task or project management tools.
Team & Environment
You will support a Professional EOS Implementer working with U.S. leadership teams. This is a structured, high-performance work environment where team members become real partners inside leadership teams—not freelancers or short-term contractors.
Benefits & Compensation
- Stable, full-time remote work paid in USD.
- Career growth supporting professional business coaches and leadership teams.
- Exposure to high-level business operations and strategy execution.
- Opportunity to grow into operations or executive support leadership roles.
- Compensation: $1,250 USD/month (first 90 days – ramp & validation period); $1,500 USD/month after successful 90-day review.
Work Mode
This is a full-time, remote position open to candidates located outside the United States.
