Paired is seeking an Executive Assistant to provide dedicated support to a busy entrepreneurial executive at a client company in the construction industry. This role blends professional administrative duties with personal assistance, requiring a proactive and detail-oriented approach in a fully remote, fast-paced setting.
What You'll Do
- Manage and coordinate a complex calendar for meetings, site visits, vendor calls, and networking.
- Organize and attend meetings, prepare agendas, take minutes, and follow up on action items.
- Handle email inbox management: prioritize, draft, and respond on the executive's behalf.
- Assist with real estate license registration and renewals.
- Conduct market research and support company projects and feasibility studies.
- Liaise with contractors, consultants, and municipal offices.
- Prepare reports, presentations, and documents for construction projects and business development.
- Track deadlines, permits, compliance, and regulatory filings.
- Book domestic and international travel, including flights, hotels, and transportation.
- Manage personal calendar appointments for medical, family, and home services.
- Coordinate special events, gifts, and holiday scheduling.
- Oversee household management coordination as needed.
What We're Looking For
- 3–5 years of experience as an executive assistant.
- Strong organizational and time management skills.
- High proficiency in Microsoft Office, Google Workspace, and scheduling tools like Calendly and Outlook.
- Ability to handle sensitive information with discretion and confidentiality.
- Excellent written and verbal communication skills.
- Self-starter comfortable with remote work environments.
Nice to Have
- Experience in construction, real estate, or property management.
- Familiarity with construction terminology, permit processes, and real estate licensing.
- Knowledge of CRM systems like Salesforce, Fireflies, or Monday.com.
- Bilingual capabilities.
- Travel coordination experience for executives or families.
Technical Stack
- Microsoft Office, Google Workspace
- Calendly, Outlook
- Salesforce, Fireflies, Monday.com
Team & Environment
You will report directly to the CEO and Company President.
Benefits & Compensation
- Remote working for a US company.
- Exposure to new technology and trends.
- Competitive salary.
Work Mode
This is a fully remote position open to candidates from anywhere in the world.
Paired is an equal opportunity employer.
