Flock Safety is hiring an Executive Assistant to serve as a trusted right hand to executive leadership, including the Chief Compliance & Data Privacy Officer, Deputy General Counsel, VP of Legal & Security Operations, and Chief Information Security Officer. You will ensure their time is optimized and their teams operate efficiently in a high-performance, collaborative environment.
What You'll Do
- Own complex executive calendars and prioritize scheduling requests.
- Ensure leaders are fully prepared with context and materials for every meeting.
- Support scheduling testimony for the Litigation team.
- Use AI tools to convert meeting recordings into structured action items and decision logs.
- Use NotebookLM and Gemini to build and maintain a digital 'brain' of security reports, legal filings, and project documentation for instant retrieval and briefing prep.
- Manage travel logistics, expense reporting, and procurement processes.
- Oversee Flock’s signature and notary processes.
- Partner cross-functionally to streamline workflows from initiation to completion.
- Track key legal and cybersecurity initiatives to ensure deadlines are met and leadership follow-ups are completed.
- Draft and edit internal announcements, security newsletters, executive presentations, and materials for Executive Leadership and Board of Directors meetings.
- Handle sensitive security incidents, personnel matters, legal issues, and strategic roadmaps with the highest level of discretion.
- Partner with executives to plan team-building events, offsites, and recognition initiatives.
- Draft and refine high-stakes Board- and company-level communications, maintaining a clear, 'security-first' tone.
- Act as a bridge between executives and the broader business to ensure strategic priorities are aligned.
What We're Looking For
- 5+ years of experience as an Executive Assistant.
- Expert-level proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
- Proven ability to manage competing priorities and serve as an effective gatekeeper while maintaining positive relationships.
- Comfortable operating in fast-moving environments where priorities shift frequently.
- Ability to partner seamlessly with a Chief of Staff or VP-level operator and take the 'what' and independently execute the 'how'.
- Demonstrated experience handling sensitive legal, security, or financial information with total discretion.
- Strong executive-level writing skills and the ability to draft polished correspondence and presentations.
- Skilled at building consensus across dispersed teams.
- Expert in crafting high-context prompts in Gemini and ChatGPT Enterprise to draft reports, summarize data, and automate routine communications.
- Experience grounding AI in internal documentation using NotebookLM to extract key metrics and strategic insights efficiently.
- Experience using AI-powered tools (e.g., Zapier, Gemini for Workspace) to streamline scheduling, expense tracking, and repetitive workflows.
- Strong cross-functional partnership with Engineering, IT, Legal, and Cybersecurity teams.
- 'No task is too small' mindset and a proactive problem-solver who addresses issues before they reach the executive’s desk.
Nice to Have
- Experience supporting C-level executives in a fast-paced tech environment.
Technical Stack
- Google Workspace
- Gemini
- ChatGPT Enterprise
- NotebookLM
- Zapier
- Gemini for Workspace
Team & Environment
You will support executives in the Legal and Cybersecurity organizations, reporting to the Chief Compliance & Data Privacy Officer, Deputy General Counsel, VP of Legal & Security Operations, and Chief Information Security Officer (CISO).
Benefits & Compensation
- Flexible PTO – Non-accrual PTO plus 11 company holidays.
- Fully Paid Health Benefits – Medical, Dental, Vision, and HSA match.
- Family Leave – 12 weeks of 100% paid parental leave.
- Birthing parents receive an additional 6–8 weeks of physical recovery time.
- Fertility & Family Benefits – $50,000 lifetime maximum for eligible adoption, surrogacy, or fertility expenses through Maven.
- Spring Health – Therapy, coaching, medication management, and personalized mental health support.
- Caregiver Support – Partnership with Cariloop.
- Carta Tax Advisor – 1:1 equity tax advisory sessions.
- Employee Resource Groups (ERGs) – Women of Flock, Flock Proud, LEOs, and Melanin Motion.
- WFH Stipend – $150 per month.
- Productivity Stipend – $300 per year (Audible, Calm, Masterclass, Duolingo, and more).
- Home Office Stipend – One-time $750 to build your ideal workspace.
Flock is an equal opportunity employer. We celebrate diverse backgrounds and thoughts and welcome everyone to apply for employment with us.
