Humane Colorado is looking for an Executive Assistant to provide strategic and administrative support to the Chief Philanthropy Officer. In this role, you'll help drive the organization's mission by managing schedules, coordinating communications, and supporting key fundraising efforts.
What You'll Do
- Provide administrative support to the CPO including correspondence, scheduling meetings, preparation of meeting materials, and follow-up communications.
- Assist in managing the Development Committee of Board of Directors meetings, including agenda formation, transcribing minutes, and pre/post-meeting communications.
- Support the CPO with preparing and editing correspondence, presentation reports, memos, spreadsheets, databases, or presentation slides for meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation.
- Help with special projects as required, including organizing tours and volunteer activities for groups, assisting in workplace giving tasks, and corporate development events.
- Maintain a high level of confidentiality with respect to the preparation and maintenance of confidential material.
- Coordinate all travel logistics for the CPO and team as needed, including flights, hotels, registrations, and other transportation.
- Screen and field general partnership inquiries, identifying and escalating conversations as appropriate to Corporate Partnership Manager.
- Respond to corporate group volunteer inquiries and schedule volunteer dates in collaboration with various internal teams and corporate partners.
- Support Corporate Partnership Manager as needed with group volunteering day greeting and logistics.
- Verify workplace matched gifts through various online portals such as Benevity and Cybergrants.
- Represent Humane Colorado at off-site tabling events.
- Provide contract and invoicing support for confirmed Furry Scurry sponsors.
What We're Looking For
- High school diploma or equivalent
- Five years of administrative support experience including experience supporting senior level staff/executives and creating correspondence
- Ability to maintain confidentiality
- Ability to complete tasks in fast paced environment
- Excellent verbal, written, and interpersonal communication skills
- High level of organization, attention to detail and ability to be self-motivated
- High level of skill in using Microsoft Office computer applications (Word, PowerPoint, Outlook, Excel, Teams, and SharePoint) and Zoom
Nice to Have
- Bachelor’s degree
- Previous experience providing administrative support for non-profit or similar board
Technical Stack
- Microsoft Office (Word, PowerPoint, Outlook, Excel, Teams, SharePoint)
- Zoom
- Benevity
- Cybergrants
Team & Environment
You will support the Chief Philanthropy Officer and the Development team, reporting directly to the Chief Philanthropy Officer.
Benefits & Compensation
- Compensation range: $63,200.00 - $72,000.00 annually
- Medical, dental, and vision insurance
- 401(k) with matching
- Flexible spending accounts
- Life and Short-Term Disability Insurance
- Paid Time Off (PTO)
- Paid Sick Time
- Sabbatical
- Holiday Pay
- Employee discounts
- Discounted Pet Insurance
Work Mode
This is an onsite position.
Humane Colorado is an equal opportunity employer.
