20four7VA is hiring an Operations & Systems Executive Virtual Assistant to provide proactive, tech-savvy support for the Founder of a growing AI consulting firm. This role serves as the operational backbone, combining executive support with systems management to ensure the business runs smoothly and efficiently.
What You'll Do
- Manage a dynamic calendar across multiple time zones, schedule meetings, and coordinate Zoom logistics.
- Prepare meeting context using CRM notes and trigger post-meeting workflows for transcription, filing, and task creation.
- Maintain and update CRM records, track deal stages, and support ongoing CRM implementation.
- Monitor KPIs, maintain organized lead pipelines, and assist with testimonial and press follow-ups.
- Maintain task boards and track operational priorities like CRM implementation, SOP build-out, and software setup.
- Document and refine SOPs for client onboarding, proposal workflows, billing, and other repeatable processes.
- Maintain a single source of truth for key company information and coordinate business address updates.
- Assist with setup and management of MS365 / Copilot, Google Business Profile, and basic cybersecurity protocols.
- Update LinkedIn profiles and company pages, insert intake forms, and manage minor website or form updates.
- Organize brand assets, track testimonials, and maintain a content and idea backlog.
What We're Looking For
- Minimum 2+ years supporting a Founder, Executive, or business owner remotely.
- Proven experience as a VA, EA, or Operations Coordinator.
- Strong proficiency in Google Workspace and Microsoft 365.
- Experience managing executive calendars and inboxes.
- CRM management experience is required.
- Comfortable learning new SaaS and AI tools quickly.
- Experience supporting remote meetings and logistics.
- Excellent written English and high attention to detail.
- Strong documentation and organizational skills.
Nice to Have
- Experience supporting consultants, agencies, or AI-focused businesses.
- Familiarity with AI tools and automation workflows.
- Experience documenting SOPs and building operational systems.
- Basic knowledge of no-code automation tools.
- Exposure to cybersecurity or SaaS setup coordination.
Technical Stack
- Google Calendar, Zoom
- Katalyst (GoHighLevel) or similar CRM platforms
- Asana or similar project management tools
- Google Workspace, Microsoft 365
- Notta or similar transcription tools
- AI productivity tools, LinkedIn
- Basic website form editors
Team & Environment
You will be supporting the Founder of an AI consulting firm, reporting directly to them.
Benefits & Compensation
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
Work Mode
This is a fully remote position open to candidates in any region.
