The Canadian Medical Protective Association (CMPA) is hiring an Executive Assistant to provide integrated support services to the Executive Director, Strategic Engagement & Governance. This position plays a key role in supporting the Executive Director to integrate three departments and promote effective communication.

What You'll Do

Plan and coordinate schedules, business travel, conferences, meeting bookings, and accommodation.
Screen and communicate directly on behalf of the Executive Director with the CMPA President, Councillors, senior management, members, and consultants.
Work closely with the Executive Director to stay informed of upcoming commitments, deadlines, and responsibilities.
Draft acknowledgement letters, personal correspondence, presentations, and other materials.
Respond to external requests for materials on behalf of the Executive Director.
Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature.
Coordinate meetings (Council Committees and cross-functional internal meetings), preparing agendas, materials, and meeting minutes.
Recommend and implement processes to support the effective integration and operations of the department.
Provide project administration for assigned one-time and ongoing initiatives.
Provide back-up support for other administrative positions within the portfolio.
Act as a super user for the External Stakeholder Management (ESM) system.

What We're Looking For

A Diploma or Certificate program (2-3 years) in Business or Administration.
A minimum of 7 years of experience in a senior administrative role supporting executives.
Experience drafting internal and external correspondence.
Experience working in a fast-paced and high-volume environment.
Strong interpersonal skills.
Strong time management and organizational skills with attention to detail.
MS Office experience including sound knowledge in Word, Excel, Outlook, PowerPoint and Visio.
Experience in time management and business communications (e.g., business writing).
Experience in taking meeting minutes and/or records of decisions.
Experience working with external stakeholders and corporate partners.

Nice to Have

Bilingualism in English and French is strongly preferred.
Courses in writing, project management, and time management are considered an asset.

Technical Stack

MS Office (Word, Excel, Outlook, PowerPoint, Visio)
External Stakeholder Management (ESM) system

Team & Environment

This role reports to the Executive Director, Strategic Engagement & Governance and supports the integration of three departments: Executive Services & Governance, Communications & Marketing, and Strategic Engagement & Advocacy.