Jones Lang LaSalle (JLL) is hiring an Assistant Facilities Manager for our Tokyo Headquarters and Education/Training Center. You will be responsible for team performance across soft and hard services, with core duties in site operations, finance, people, and vendor management. You’ll join a company dedicated to shaping the future of real estate and empowering its people to grow meaningful careers.
What You'll Do
- Manage soft and hard-service operations, including cleaning services.
- Manage access control and badge creation.
- Establish relationships with key users for smooth building operation.
- Assist in implementing Industry Best Practice operations.
- Conduct site inspections and assessments to ensure building procedures and performance measures are maintained.
- Set up SOPs and maintain them to the latest version.
- Assist in financial processes to ensure timely and accurate completion of all financial management requirements.
- Ensure prompt and accurate management of Budgets, Purchase Orders, and Invoices.
- Actively encourage an environment that supports teamwork, co-operation, performance excellence, and personal success.
- Provide management of all contractors to ensure they perform to required standards.
- Provide procurement of vendors and services as required.
- Manage operational performance with KPI scores.
- Achieve saving targets with team members.
- Perform contract management.
- Consolidate information and generate reports, communications, and documents as required.
What We're Looking For
- More than 3 years of experience in Facility Management, Hospitality services, or a related field.
- More than 1 year of experience in People Management.
- Good communication and presentation skills.
- Mind-set of diversity and inclusion.
- Native level proficiency in Japanese and business level proficiency in English.
- Knowledge and skill for Microsoft Excel, PowerPoint, Word, and Outlook.
- Self-motivated, confident, and energetic.
- Strongly goal-oriented – focuses on meeting all performance targets.
- Team player – cooperates and works well with others to meet targets.
Technical Stack
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Outlook
Work Mode
This role is onsite in Tokyo, Japan.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
