Kanopi Studios is hiring an Administrative Assistant - Sales Department (Canada - Remote - CST/MST)

🌐 Sales Administrative Assistant at Kanopi Studios This position is open to applicants in the US and Canada. About Our Company Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in **Drupal** & **WordPress**. Our clients are mission-driven — and so are we. We **design**, **build**, and **support** websites that help their missions thrive. We believe the people behind the work matter just as much as the work itself. That's why we're deeply committed to supporting our team's growth, wellbeing, and success. When our people thrive, our clients do too — and together, we build a web that works better for everyone. As Kanopi continues to grow, we're adding a new **Sales Administrative Assistant** to our team. About the Job We're looking for a process-focused and tech-savvy **Sales Administrative Assistant** to be the operational backbone of our sales efforts. This role is all about managing CRM workflows, maintaining razor-sharp reporting, and finding creative ways to make our sales processes smoother and more efficient. You'll be the behind-the-scenes superhero, collaborating closely with Sales, Marketing, and Leadership teams. This is a dynamic role that demands someone who loves organization, communicates like a champ, and brings a solutions-oriented mindset. Success means staying cool under pressure, keeping every detail in perfect order, and supporting the team with genuine care. Requirements • **CRM Management:** Own HubSpot's back-end administration, including workflows, automations, templates, lead routing, property creation, and initial deal setups. • **Data Integrity:** Regularly audit and clean sales data to ensure pinpoint-accurate reporting, forecasting, and segmentation. • **Meeting & Calendar Management:** Coordinate sales meetings across time zones, prepare documents, draft emails, organize notes, and track follow-ups and action items. • **Process Optimization:** Identify and implement improvements to streamline sales operations. • **Documentation:** Update sales opportunities, maintain process documentation, templates, and reference materials. • **Lead Research & Prospecting:** Support pipeline development through targeted lead and prospect research. • **Sales Engagement Support:** Assist with LinkedIn outreach, event engagement, and sales communications. Compensation & Work Requirements *This is a full-time, 100% remote role with a salary range of $43,900 - $51,500, commensurate with experience and geographic location. Must live and work in the US or Canada.* Who We're Looking For • 3+ years of sales administration experience in fast-paced, remote environments • HubSpot (or similar CRM) proficiency required; certifications a plus • Proficient with Google Suite, Microsoft Office, and Zoom • Exceptional attention to detail and analytical thinking • Strong communication skills and ability to collaborate across teams • Self-motivated and comfortable working independently We enthusiastically welcome applicants from all backgrounds. We strongly encourage people of color, women, LGBTQ+ individuals, people with disabilities, and those from underrepresented communities to apply. Ready to Apply? If this sounds like your dream role: 1. Use the 'Apply for this Job' button 2. Complete the application 3. Upload your resume and cover letter Cover Letter Pro Tip: Tell us what makes you perfect for this role, and answer this: What's your favorite piece of technology, and why? Interview Process • Application review • Initial questions • Team interviews • Potential skills assessment • Ongoing communication *Kanopi Studios is committed to an inclusive, accessible recruitment process. Need accommodations? Just ask.* Benefits Comprehensive benefits for full-time US and Canadian employees. Check our careers page for details. *Job description subject to modification. No agencies, recruiters, or overseas applicants.*