Weston Solutions, Inc. is hiring a Weston Solutions Careers - Administrative Leader

Weston Solutions, Inc. is looking for an Administrative Leader to provide high-level support to executive leadership, ensuring the smooth operation of executive schedules, corporate governance, and internal coordination. This critical role requires a proactive self-starter who can manage multiple priorities with precision and discretion.

What You'll Do

• Monitor and manage complex executive calendars, including scheduling meetings, resolving conflicts, and ensuring timely follow-ups.
• Anticipate scheduling needs and proactively adjust for changes or priorities.
• Prepare, review, and submit accurate and timely expense reports in accordance with company policies.
• Maintain corporate policies and procedures documentation, ensuring compliance and assisting in internal communication of changes.
• Plan and coordinate office events, executive offsite meetings, and Board of Directors meetings, managing logistics like venue booking, catering, travel, and technology setup.
• Compile, format, and assemble Board of Directors meeting materials from multiple sources, ensuring accuracy, consistency, and timely delivery.
• Create and format high-quality documents, PowerPoint presentations, and Excel reports, utilizing pivot tables and advanced functions for data analysis.
• Serve as a point of contact between executives and stakeholders, drafting, proofreading, and managing correspondence with a high degree of professionalism.

What We're Looking For

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with Microsoft Teams, including hosting virtual meetings, sharing content across channels, and leveraging AI-powered tools like Copilot in Teams.
• Excellent written and verbal communication skills.
• Ability to assemble and format complex documents from multiple sources.
• High attention to detail, accuracy, and timeliness in task execution.
• Strong organizational and time management skills.
• Ability to work independently in a hybrid environment.
• Proactive and deliberate approach to managing office activities and upcoming events.
• Sound judgment and decision-making skills.
• Comfortable working with all levels of the organization, including senior leadership and board members.

Nice to Have

• 5-10 years of experience supporting C-level executives.
• Familiarity with board governance practices and corporate compliance.
• Experience with document management systems and collaboration tools like SharePoint and Teams.

Technical Stack

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Microsoft Teams
• Copilot tools
• SharePoint

Team & Environment

This role supports executive leadership directly and reports to executive leadership.

Benefits & Compensation

• Medical, Dental, Vision, 401K with base and matching employer stock contributions.
• Paid time off including personal, holiday, and parental leave.
• Life and disability plans.
• Critical illness and accident plans.
• Work/Life flexibility.
• Professional development opportunities.
• Compensation range: $63,550-$83,845-$103,833.

Work Mode

This is a hybrid position based in West Chester, PA.

Weston Solutions, Inc. is an equal opportunity employer.