Allegheny Health Network is seeking a meticulous and proactive individual to manage comprehensive financial operations for an Australian construction and property development business. You will provide end-to-end bookkeeping, project cost tracking, and weekly cashflow reporting, working directly with the CEO and CFO to ensure real-time, accurate financial data.
What You'll Do
- Maintain accurate financial records in Xero, including accounts payable and receivable.
- Receive invoices via a dedicated email, enter them immediately, and organize them by project.
- Process receipts, payments, reimbursements, and loan payments.
- Reconcile bank and credit card statements weekly.
- Assist with payroll preparation, expense management, and prepare client invoices as needed.
- Maintain organized digital filing of all financial documents.
- Track and update weekly cashflow: cash in, cash out, upcoming liabilities, and loan repayments.
- Maintain live budgets for every project and track all spending per project, comparing actual vs budget.
- Record every cost item against the correct project code.
- Provide weekly summaries showing total spent, total committed, remaining budget, and forecasted cost to complete, flagging discrepancies.
- Support preparation of project cost reports and prepare weekly, monthly, and quarterly financial reports.
- Compile cashflow reports for the CEO/CFO with clear explanations for variances.
- Support internal and external audit requirements, ensuring accuracy and compliance with accounting standards.
- Reduce the CFO’s administrative load by providing real-time financial updates and responding quickly to requests.
- Complete tasks outside standard hours if urgently required.
What We're Looking For
- Strong Xero experience is mandatory.
- Highly reliable, accountable, with strong attention to detail and accuracy.
- Ability to manage multiple projects at once and work independently with minimal supervision.
- Proactive in identifying financial issues.
- Comfortable working Sydney hours and meeting deadlines.
- Direct and clear communicator, calm under pressure.
- High integrity, confidentiality, and a long-term commitment.
Nice to Have
- Experience with Australian bookkeeping.
- Understanding of payroll systems.
- Familiarity with AASB or Australian taxation.
- Experience in GAAP is acceptable if no AASB background.
Technical Stack
- Xero
- Excel/Google Sheets
Team & Environment
You will work directly with the CEO and CFO, reporting to both. The culture prioritizes accuracy, loyalty, and efficient financial management, and enjoys creating order, structure, and efficient systems.
Benefits & Compensation
- Compensation: $1,500-$2,500 AUD per month.
Work Mode
This is a hybrid remote position for candidates located in the Philippines. You will be expected to work Sydney business hours.
