Responsibilities
- Examine and process official communications from the U.S. Patent and Trademark Office, foreign agencies, and international representatives.
- Input, update, and manage precise docket entries in the CPi system for trademarks, domain names, customs registrations, and copyrights, covering prosecution, agreements, disputes, and proceedings before the TTAB or similar bodies.
- Perform worldwide audits of docket data; issue deadline alerts, docket summaries, and client portfolio reports as required.
- Manage the intake of client trademark portfolios, including data conversion, deadline alignment, and verification after migration.
- Monitor and schedule evidence of use submissions and maintenance filings such as Sections 8, 9, and 71 to sustain trademark rights.
- Collaborate with overseas counsel to initiate new cases, verify local deadlines, collect powers of attorney, legalizations, translations, and confirm filing receipts.
- Record and manage changes in ownership, such as assignments, mergers, and name updates, ensuring proper registration with the USPTO, WIPO/Madrid, and foreign offices.
- Obtain and assess trademark records and documents from USPTO, WIPO/Madrid, foreign IP databases, and paid services, verifying status, deadlines, and bibliographic accuracy.
- Support the evaluation of global trademark watch alerts by logging key details and deadlines, and preparing summaries for legal review.
- Assist in conducting due diligence searches for trademarks and domain names, handle research tasks, and produce organized reports, schedules, and data exports.
- Conduct regular, comprehensive audits of trademark portfolios to ensure data accuracy and system integrity.
- Train incoming staff on docketing protocols and stay informed on evolving trademark and intellectual property regulations.
- Deliver ongoing administrative and docketing assistance to legal teams as needed.
Compensation
Exact compensation will be determined based on individual candidate qualifications and location.
Work Arrangement
Hybrid
Team
Supports trademark attorneys and paralegals
Office Location
Roseland, NJ (Hybrid)
Schedule
Full-time, Hybrid, Monday through Friday, 9:00 am – 5:00 pm ET
Amount of Travel Required
None
Compensation
Exact compensation will be determined based on individual candidate qualifications and location.
Benefits
Benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Reasonable Accommodations
Committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.
Equal Employment Opportunity
Solicits applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
