Responsibilities
- Own and manage the early stages of the recruitment process for entry-level and selected professional roles across all Unybrands locations
- Review applications and conduct initial candidate screenings to assess qualifications, experience, and role fit
- Conduct structured phone and video screening interviews and provide hiring managers with clear candidate summaries and recommendations
- Coordinate interview scheduling across candidates and interview panels globally, ensuring a smooth and timely hiring process across time zones
- Serve as the primary candidate contact throughout the early recruiting lifecycle, delivering a high-quality and consistent candidate experience
- Source candidates proactively using LinkedIn Recruiter, job boards, talent databases, referrals, and other sourcing tools
- Build and maintain active talent pipelines for current and anticipated hiring needs across the business
- Conduct proactive outreach and maintain ongoing engagement with prospective talent
- Support employer branding activities including job postings, career fairs, and early talent initiatives
- Maintain accurate candidate records and all hiring activity within the Applicant Tracking System (ATS)
- Track recruiting metrics including pipeline progression, screening-to-interview ratios, and time-to-fill
- Ensure all job advertisements meet local legal requirements — including AGG compliance (Allgemeines Gleichbehandlungsgesetz) for Germany-based roles
- Identify opportunities to improve screening efficiency, sourcing strategies, and overall recruiting workflow
- Partner closely with hiring managers and People & Culture stakeholders globally to understand role requirements and hiring priorities
- Coordinate work permit and visa processes with external immigration support where required
- Ensure all employment contracts, amendments, and correspondence are compliant with German employment law (Arbeitsrecht) and maintained up to date
- Manage Works Council (Betriebsrat) relations, including consultation processes, co-determination obligations, and timely notification for all relevant HR matters
- Monitor changes to German labour legislation and advise the wider People team on any impact to Unybrands policy or practice
- Liaise with external German employment lawyers as needed for complex or novel legal queries
- Work together with our Global Payroll Manager in all things related to German payroll
- Manage Sozialversicherung (social security) registrations, de-registrations, and ongoing employer reporting (Krankenkasse, Rentenversicherung, Arbeitslosenversicherung)
- Coordinate with the global payroll team to ensure German data flows are accurate, including salary changes, bonuses, and benefit deductions
- Manage onboarding and offboarding for all Berlin-based employees, including employment contracts, Arbeitszeugnis (references), and all required documentation
- Administer probationary periods (Probezeit), Elternzeit, Mutterschutz, Krankheitsanmeldung, and Urlaub processes
- Maintain accurate and compliant employee records (digital and physical) in accordance with DSGVO / BDSG
- Issue all required employee documentation including income confirmations, Bescheinigungen, and employment letters
- Support disciplinary and grievance processes in line with German law and Unybrands standards
- Respond to general HR queries from Berlin-based employees and line managers and route more complex issues appropriately
- Maintain and update the HRIS with accurate data for all Germany-based employees
- Liaise with IT and Finance to support employee lifecycle processes such as system access and payroll inputs
- Maintain HR ticketing systems and ensure timely resolution of employee requests
- Work together with our Global Payroll Manager to administer German employee benefits including occupational pension (bAV), health insurance options, and any other locally relevant benefits
- Produce regular HR reporting for the Germany population — headcount, attrition, absence, and key people metrics
Requirements
- 2+ years of experience in Talent Acquisition, recruiting, HR coordination, or related work (internships considered)
- Strong interest in — and some hands-on experience of — end-to-end recruiting and candidate-facing work
- Working knowledge of German employment law, including Arbeitsrecht, Kündigungsschutzgesetz, and Betriebsverfassungsgesetz
- Familiarity with German payroll processes, Sozialversicherung, and statutory leave types
- Experience managing or supporting Works Council (Betriebsrat) relationships, or strong awareness of the obligations involved
- Fluent German (native or C2) and English (business proficient) — written and spoken
- High attention to detail with the ability to manage multiple workstreams simultaneously
- Proficiency in Microsoft Office (Outlook, Excel, Word, SharePoint) and comfort with HRIS and ATS platforms
- Ability to handle confidential employee and candidate data appropriately, in line with DSGVO
Nice to Have
- Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field
- Experience with tools such as Greenhouse, LinkedIn Recruiter, or similar platforms
- CIPD qualification or equivalent German HR certification (e.g., geprüfte/r Personalfachkauffrau/mann)
- Previous experience in an e-commerce, tech, or high-growth scale-up environment
- Experience supporting HR across multiple European jurisdictions
Additional Information
- Fluent German (native or C2) and English (business proficient) — written and spoken
- High attention to detail with the ability to manage multiple workstreams simultaneously
