AECOM is looking for a Subcontracts Administrator to join our Source to Pay Team in Manila. You will be responsible for handling medium to complex subcontract activities and providing procurement support to our project teams. Your focus will be on supplier relationship management, performance management, driving compliance, and delivering strategic value in our multi-location, project-based environment.
What You'll Do
- Follow and enforce all procurement-related policies and procedures.
- Develop a deep understanding of subcontracting and procurement terminology.
- Manage subcontracted professional, construction, and general services.
- Process requisitions and purchase orders for goods, services, and supplies.
- Negotiate favorable commercial terms and develop risk mitigation strategies.
- Manage supplier performance against scope of work throughout the project lifecycle.
- Foster strong relationships internally with stakeholders and externally with suppliers.
- Present the subcontracting and procurement process to stakeholders effectively.
- Assist the business when projects depart from basic procurement principles.
- Communicate effectively, resolve conflicts, solve problems, and make efficient supply management decisions.
- Assist with the preparation and solicitation of RFIs, RFPs, and RFQs.
- Prepare and execute Purchase Orders and Subcontracts.
- Negotiate deviations from company terms and conditions and minimum insurance requirements.
- Maintain complete and accurate subcontract and procurement documentation.
- Contact subcontractors for timely submittal of proposals and clarifications.
What We're Looking For
- A Bachelor’s degree plus 3+ years of related experience in engineering, procurement, and/or construction environments.
- Specific experience in a multi-location, project-based industry.
- Deep understanding of commercial and contracting terms, measures, concepts, principles, and strategies.
- Familiarity with Certificates of Insurance and various policy types and limits.
- Proven ability to understand and apply subcontracting and procurement terminology.
- Experience in managing both tactical and strategic supplier relationships.
- Intermediate computer skills and ability to use procurement systems; proficiency in Microsoft Word, Excel, Adobe Acrobat, and PowerPoint.
Technical Stack
- ERP Systems: Oracle/SAP
- Procurement: Coupa
- Productivity: Microsoft 365 Suite, SharePoint, Adobe Acrobat
Team & Environment
You will be part of the Source to Pay team located in Manila, collaborating with a global network of professionals.
Benefits & Compensation
- Comprehensive health coverage: medical, dental, vision
- Life, AD&D, and disability benefits
- Paid time off and leaves of absences
- Voluntary benefits, perks, and service recognition awards
- Flexible work options and well-being resources
- Employee assistance program
- Business travel insurance
Work Mode
This position is based in Manila and follows a local-city work mode.
Our Culture
We are a global team driven by a common purpose to deliver a better world. AECOM provides a welcoming workplace built on respect, collaboration, and community, supported by award-winning training and development programs.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
