About the Role
This position provides administrative and operational support to the staffing team by managing candidate workflows, maintaining records, and ensuring a positive experience for applicants and hiring managers throughout the recruitment lifecycle.
Responsibilities
- Coordinate candidate interviews and schedule meetings across time zones
- Maintain up-to-date applicant tracking system records
- Distribute job postings across multiple platforms
- Screen resumes for alignment with open roles
- Prepare onboarding documentation for new hires
- Communicate with applicants about application status
- Support recruiters with data entry and file management
- Track hiring metrics and generate weekly reports
- Organize recruitment events and job fairs
- Verify employment eligibility documentation
- Assist in drafting offer letters and employment contracts
- Coordinate reference checks for finalist candidates
- Update internal databases with candidate progress
- Respond to candidate inquiries via phone and email
- Ensure compliance with company policies during hiring
- Maintain confidentiality of personnel information
- Assist in developing recruitment materials
- Monitor job board performance and usage
- Support diversity and inclusion initiatives in hiring
- Prepare interview scorecards and feedback forms
- Liaise between hiring managers and candidates
- Track time-to-fill and cost-per-hire indicators
- Archive inactive applicant files securely
- Assist in relocation coordination for new employees
- Manage calendar for recruitment team members
Nice to Have
- Certification in human resources administration
- Experience with HRIS platforms
- Prior work in staffing agencies
- Bilingual communication abilities
- Knowledge of EEO guidelines
- Experience with background check processes
- Familiarity with payroll systems
- Volunteer work in recruitment settings
- Training in confidentiality protocols
- Experience supporting executive-level hiring
Compensation
Competitive hourly wage with benefits package
Work Arrangement
Hybrid work model with partial remote availability
Team
Collaborative team within the human resources department
Application Instructions
- Submit resume and cover letter through company careers portal
- Applications without cover letter will not be reviewed
- No third-party submissions accepted
- Applicants must be located in supported regions
Equal Opportunity Statement
- Employer complies with federal equal employment opportunity regulations
- Prohibits discrimination based on race, gender, religion, age, disability, or veteran status
- Encourages applications from underrepresented groups in tech
Not available for this position
