Hireframe is seeking a Staff Accountant to join our Finance team. This role is critical in managing Accounts Receivable (AR), Accounts Payable (AP), expense coding, and collections, particularly during our transition from QuickBooks Online to NetSuite. You will ensure data integrity, communicate proactively, and support key business operations.
What You'll Do
- Generate and process client invoices in our proprietary internal app and push data to QuickBooks Online (QBO) / NetSuite.
- Perform manual adjustments, create credit memos, and issue additional invoices as needed.
- Track outstanding collections, follow up with clients, and support timely payment.
- Transfer and upload vendor bills from our proprietary app into Tipalti and QBO/NetSuite.
- Validate vendor bill accuracy, download and reconcile data.
- Coordinate with vendor coordinators to secure approvals via Slack/email.
- Support vendor-related questions in collaboration with teammates.
- Review and code company expenses in Ramp using appropriate GL codes.
- Maintain data accuracy during uploads and reconciliations.
- Support the ongoing transition from QBO to NetSuite (CSV uploads, data checks, reconciliations).
- Identify and troubleshoot data mismatches during system migrations.
- Partner with Vendor Coordinators to secure approvals and resolve discrepancies.
- Maintain proactive, professional communication across Slack, email, and GSuite trackers.
What We're Looking For
- 2–4+ years of accounting experience, preferably in AR/AP or Staff Accountant roles.
- Strong Excel/Google Sheets skills for reconciliation and data validation.
- Highly detail-oriented with the ability to spot discrepancies and ensure accuracy in data uploads.
- Effective communicator with a proactive approach to problem-solving and vendor coordination.
- Comfortable working in a fast-paced, process-evolving environment.
Nice to Have
- Experience with QBO and/or NetSuite (NetSuite strongly preferred; transition experience a plus).
- Familiarity with Tipalti and Ramp is an advantage.
Technical Stack
- Accounting: QuickBooks Online (QBO), NetSuite, Tipalti, Ramp
- Productivity: Excel, Google Sheets, Slack, GSuite
Team & Environment
You will work closely with both finance and operations teams.
Benefits & Compensation
- Permanent remote work flexibility
- Paid Time Off
- Health Maintenance Organization (HMO) coverage
- Annual performance bonuses
- Dedicated coaches for support and skill-building
- Opportunities for professional growth
Work Mode
This is a permanent remote position open to candidates in the United States, Mexico, and the Philippines. We cultivate a supportive environment that fosters professional development and success.
Hireframe is an equal opportunity employer.
