Washington University in St. Louis is seeking a Senior SUBS Grant Analyst to serve as a central knowledge resource for outgoing subawards within the Office of Sponsored Research (OSRS). In this remote role, you will independently review, process, and negotiate subawards in SUBSystem for both the Danforth Campus and School of Medicine, ensuring compliance with a complex framework of regulations and university policies.
What You'll Do
- Maintain up-to-date knowledge of the regulatory, legal, and compliance rules affecting sponsored research agreements.
- Provide expert, detail-oriented review of SUBSystem requirements and enforce compliance with university and external agency policies.
- Analyze sponsored research awards for required flow-down terms and active assurances to prepare appropriate outgoing subaward agreements.
- Manage your workload with transparent status tracking to ensure accurate and timely submission of all subawards for approval.
- Administer and manage the SUBSystem template portfolio, institutional database, and internal process documents.
- Develop and conduct instructor-led training, user support, and ad hoc classes for OSRS and the broader research administration community.
- Prepare learning materials, presentations, and updates for a comprehensive SUBS user guide.
- Sign and approve outgoing subawards in SUBSystem as delegated.
- Review and analyze current processes to spearhead special projects focused on streamlining and improving efficiency.
- Participate in Workday grant support meetings and analyze system functionality to recommend and test configurations and enhancements.
- Share clear, concise notifications with the user community regarding system fixes, updates, and issues.
- Manage FFATA reporting using SUBSystem and fsrs.gov, and assist with Small Business Subcontracting Plans (SBSP) reporting.
- Assist with monthly volume, turn-around time, and weekly team workload status reporting.
- Exercise sound judgment to accurately create and approve Supplier Contracts and Amendments in Workday for subrecipient funding.
- Assist the Manager with special projects and perform other assigned tasks.
What We're Looking For
- Bachelor’s degree or an equivalent combination of education and experience.
- 3+ years of direct experience in Research Administration.
Nice to Have
- Accounting processes and system knowledge
- Analytical thinking, detail-orientation, and sound judgment
- Strong communication (oral and written), customer service, and professional etiquette
- Proficiency in deadline management, multitasking, prioritization, and self-organization
- Ability in developing proposals, word processing, and working independently
- Experience with electronic mail and computerized accounting systems
Technical Stack
- SUBSystem
- Workday
Team & Environment
You will join the SUBS team within the Office of Sponsored Research (OSRS), reporting directly to the Manager.
Benefits & Compensation
- Salary range: $58,400.00 - $99,700.00 annually
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
Work Mode
This is a fully remote position.
Washington University in St. Louis seeks highly motivated individuals who perform duties consistently with our core mission and guiding principles. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
