Innodata Inc is hiring a Senior Payroll Analyst to join Kasa's remote Finance & Accounting team. You will be responsible for ensuring team members are paid accurately and on time while managing compliance across multiple jurisdictions and processing semi-monthly payroll reports.
What You'll Do
- Partner with the Payroll Specialist to process end-to-end payroll, including tax changes, deductions, retro pay, bonuses, and off-cycle adjustments.
- Serve as backup to process payroll when the Payroll Specialist is on leave.
- Manage federal, state, and local payroll compliance, including tax registrations, filings, quarterly employment tax reconciliations, and responding to agency notices.
- Manage state-specific leave programs and workers’ compensation, and bi-monthly 401k loan administrations.
- Support the month-end close by preparing payroll-related reports and accounting entries, calculating allocated costs, and reconciling payroll balance sheet reconciliations.
- Ensure accurate onboarding of new hires in ADP with correct allocations and GL coding.
- Conduct monthly payroll audits to confirm accuracy of pay registers, taxes, 401(k), overtime, holiday pay, and bonus tax rates.
- Collaborate with People Operations to address employee payroll questions and ensure timely, accurate processing of updates.
- Advise People Ops on payroll best practices in partnership with our payroll provider.
- Manage year-end payroll tasks, including W-2s, financial audits, and 401k audits.
- Identify and implement payroll process improvements, automation, and efficiency initiatives.
What We're Looking For
- 3–5 years of full-cycle, multi-state payroll processing experience, ideally in a high-growth or hospitality environment.
- Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
- Strong knowledge of payroll compliance: federal, state, and local taxes, service charges, tip reporting, and leave laws.
- Proficient with ADP Workforce Now, Netsuite, Excel, and Google Suite; able to troubleshoot and automate workflows.
- Solid understanding of payroll accounting, reconciliations, accruals, and cost allocations to support month-end close.
- Strong analytical and problem-solving skills with acute attention to detail and a sense of urgency around deadlines.
- Highly organized, self-motivated, and able to work independently in a fast-changing environment.
- Communicates payroll and accounting concepts clearly across technical and non-technical teams.
- A team player who values collaboration, continuous improvement, and confidentiality in handling sensitive data.
Technical Stack
- ADP Workforce Now
- Netsuite
- Excel
- Google Suite
Team & Environment
Work in a cross-functional manner with others at Kasa, reporting to the Director of Finance.
Benefits & Compensation
- Kasa Travel Credit: Employees get an allowance of free stays with us in any of our locations, plus a discount on any night for friends and family.
- Generous Stock Option Plan: Total compensation package that over-indexes on equity.
- Flexible PTO: Full-time exempt employees are encouraged to take time off as they need and see fit.
- Cell phone reimbursement: A portion of your monthly cell phone bill.
- 401(k) plan: Company matches 100% of the first 1% of your deferred salary.
- Health Coverage: Comprehensive health insurance options, including a company-sponsored plan with fertility coverage.
Work Mode
This is a fully remote position.
Kasa is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by law.
