Rescale is looking for a Senior Executive Assistant to act as the strategic right-hand and force multiplier for our Founder and CEO. This is a career-defining role where you will optimize the CEO's time, focus, and energy to drive the company's vision forward, operating at the intersection of technology, business strategy, board dynamics, and customer engagement.
What You'll Do
- Maximize CEO leverage by owning time, priorities, and follow-through across the CEO’s agenda.
- Own the CEO’s calendar as a capital allocation problem—design weeks for highest ROI, create focus blocks, and manage pre-read gates.
- Prep, brief, and debrief the CEO for key meetings; drive pre-work, set decision frames, capture actions, and ensure follow-through.
- Manage communications triage (email/Slack/Text) with clear SLAs and judgment about what must reach the CEO.
- Be highly reliable and available, including after hours, and during travel across time zones or other critical periods.
- Handle highly sensitive information with absolute discretion.
- Roll up sleeves—no task too big or small; own outcomes end-to-end.
- Manage a dynamic, high-volume schedule; screen requests, set priorities, and resolve conflicts proactively.
- Coordinate domestic/international meetings and end-to-end travel, including time zones, visas, itineraries, briefing packs, and communications.
- Partner with senior leadership to design and run the executive operating cadence that increases throughput.
- Build and run the cadence for staff meetings, weekly exec reviews, quarterly OKR checkpoints, and off-sites.
- Maintain decision logs, action trackers, and a “single source of truth” in a well-managed, up-to-date collaboration doc system.
- Implement automations and AI agents (e.g., GPT + Zapier) for recurring workflows like agenda packs, trip briefs, and follow-ups.
- Own logistics for board meetings and corporate events; coordinate materials, secure-time distribution, and manage cap-table sensitive workflows in close partnership with Legal/Finance.
- Partner with Comms/IR on investor and strategic partner interactions.
- Orchestrate CEO involvement in top accounts and strategic partners; ensure briefs, goals, and follow-ups convert to pipeline or product signal.
- Support external speaking and PR engagements in close partnership with Marketing leadership.
- Manage personal calendar intersections and select personal admin so the CEO’s professional commitments are uninterrupted.
- Assist with personal tasks to ensure the CEO’s personal life runs as smoothly as their professional one.
What We're Looking For
- 5+ years directly supporting a C-level executive (founder/CEO preferred) in a high-growth tech company.
- Track record running a complex, fast-changing calendar and communications stack with excellent judgment and confidentiality.
- Strong operator: you’ve built lightweight systems/cadences that improved executive and team throughput.
- Fluency with Google Workspace and modern collaboration tools (Slack, etc), plus automation (Zapier, etc) and AI tools (ChatGPT, Gemini, etc); willingness to own implementation.
- Comfortable working with urgency and after-hours needs aligned to CEO schedule, travel and critical events.
Nice to Have
- Experience partnering on board meetings, investor interactions, or enterprise customer exec engagements.
- Curiosity about technology, science, or engineering; ability to parse technical briefs and extract what matters.
Technical Stack
- Google Workspace
- Slack
- Zapier
- ChatGPT/Gemini
Team & Environment
You will support the Founder and CEO directly and partner with the entire executive team, reporting to the Founder & CEO.
Work Mode
This is a hybrid role open to candidates in the Bay Area or Denver/Boulder areas.
Rescale is an equal opportunities employer and welcomes applications from all qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.
