Responsibilities
- Own and manage the Founder’s calendar, schedule, priorities, and routines
- Create and enforce a structured daily and weekly schedule
- Ensure meetings are prepared for in advance (agenda, notes, assets ready)
- Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed
- Actively tell the Founder what needs to be done—not ask
- Liaise with department heads to: Track progress
- Liaise with department heads to: Ensure deliverables are met
- Liaise with department heads to: Collect reports and KPIs
- Liaise with department heads to: Consolidate reporting so the Founder receives clear, concise summaries
- Track onboarding, training, and readiness of new hires (e.g., sales closers)
- Ensure documentation, SOPs, and processes are maintained and followed
- Identify inefficiencies and propose solutions proactively
- Own execution of ongoing and new projects
- Ensure no project stalls due to lack of follow-up
- Coordinate across teams using tools like: Slack
- Coordinate across teams using tools like: Google Workspace
- Coordinate across teams using tools like: Asana / Monday.com
- Coordinate across teams using tools like: HubSpot (or similar CRM)
- Track deadlines, priorities, and dependencies
- Manage personal logistics for the Founder and spouse: Appointments
- Manage personal logistics for the Founder and spouse: Travel planning
- Manage personal logistics for the Founder and spouse: Errands
- Manage personal logistics for the Founder and spouse: Household needs
- Coordinate: Home maintenance
- Coordinate: Vendors
- Coordinate: Groceries and household orders
- Ensure family commitments (kids’ schedules, events, pickups) are handled
- Remove all personal distractions from the Founder’s plate
- Schedule and organize: Networking activities
- Schedule and organize: Authority-building initiatives
- Schedule and organize: Social media and brand activities
- Ensure assets, time blocks, and follow-through are in place
- Keep the Founder focused and accountable to long-term growth initiative
Requirements
- Minimum 3 years experience in: Executive Assistant
- Minimum 3 years experience in: Life Manager
- Minimum 3 years experience in: Operations Manager
- Minimum 3 years experience in: Chief of Staff–type roles
- Proven experience supporting high-performing, Type-A executives
- Strong operational, organizational, and project management skills
- High emotional intelligence and confidence
- Ability to push back, set boundaries, and enforce structure
- Logical thinker and strong problem solver
- Comfortable managing both business and personal matters
- Tech-savvy and fast learner
Nice to Have
- Experience in fast-paced, entrepreneurial, or agency environments
- Background in operations, project management, or business management
Work Arrangement
Hybrid
Team
Team size: 60+ team members. Structure: Company is entering a high-growth phase with department heads and new hires being onboarded.
Additional Information
- Hybrid/remote flexibility when Founder is traveling
