Responsibilities

Oversee assigned event or project components, ensuring alignment with client goals and meeting expectations from clients and management.
Apply creative solutions throughout the planning process to enhance efficiency and effectiveness.
Maintain timely and clear communication with internal teams, clients, and vendors using phone and email.
Collaborate with financial managers and manage budgets for specific components, providing proactive updates.
Provide regular progress reports to program leads, including updates on challenges and proposed solutions.
Build strong vendor relationships and coordinate timely procurement of materials within budget and specifications.
Communicate openly with supervisors about exceptions or issues related to policies and procedures.
Delegate tasks effectively to team members at various levels within the organization.
Keep team members informed about new processes, active issues, ongoing challenges, and resolutions.
Organize and maintain essential event documentation including contact lists, schedules, timelines, crew materials, agendas, notes, presentations, show plans, and post-event summaries.
Participate actively in team meetings by contributing insights, solutions, and maintaining confidentiality of sensitive information.
Provide training and mentorship to less experienced team members.

Benefits

Full-time employment
Professional growth and development opportunities
Health and dental insurance with multiple plan options
Employer-paid short-term disability and life insurance
Option to purchase additional life and long-term disability insurance at personal expense
Paid parental leave
Pre-tax flexible spending account options
401(K) retirement plan with employer matching
Flexible work scheduling
Generous paid time off

Work Arrangement

Full-time

Team

Client Services Delivery / Event Management

Travel Requirements

25 - 30% travel required; valid passport necessary.

Other

Position involves prolonged sitting with occasional standing. May require walking on level surfaces periodically. Travel via airplane, train, car, or other transportation methods may be necessary.