What You'll Do
Provide comprehensive administrative support to senior attorneys and management within the legal department. Act as a key point of contact between leadership and internal teams, handling inquiries and facilitating communication on departmental matters.
Manage complex calendars using Outlook, coordinate domestic and international travel logistics, and adapt quickly to last-minute changes. Prepare presentations, management letters, agendas, and meeting minutes with precision and professionalism.
Handle expense reporting and financial disbursements, maintaining accurate records and ensuring compliance with internal audit standards. Process service of legal documents and assist in maintaining internal controls aligned with regulatory requirements.
Support operational efficiency by taking ownership of time-sensitive tasks, meeting strict deadlines, and contributing to a collaborative, inclusive work environment that reflects core company values.
Requirements
- Associate's degree or equivalent work experience
- Minimum of four years of progressive administrative or secretarial experience, preferably in a legal or corporate environment
- Proven ability to manage Outlook calendars for senior executives
- Experience arranging and modifying travel plans for leadership
- Strong proficiency with Microsoft Word, Outlook, and other Office Suite applications
- Familiarity with SAP Concur or similar expense and travel management platforms
- Demonstrated organizational skills with the ability to prioritize urgent requests
- Excellent written and verbal communication abilities
- Self-motivated with strong problem-solving and critical thinking capabilities
Preferred Qualifications
- Prior experience in a legal administrative capacity
- History of supporting C-suite or senior-level staff
- Ability to collaborate effectively with administrative teams across departments
- Willingness to take on additional responsibilities as needed
Benefits
- Medical, dental, and retirement benefits
- Forty hours of paid volunteer time annually
