J.S. Held LLC is hiring a Senior Administrative Assistant to provide critical support to our accident reconstruction and forensic consulting team. This is a key role for a confident administrative professional who excels in a fast-paced, detail-oriented environment supporting technical consultants involved in litigation matters. You will have oversight of one other administrative team member.
What You'll Do
- Provide senior-level administrative support to accident reconstructionists and engineers.
- Manage calendars, meetings, travel arrangements, and court or examination dates.
- Prepare, edit, format, and proofread correspondence, expert reports, CVs, and invoices.
- Coordinate file intake, job openings, conflict checks, and file maintenance.
- Provide daily direction and support to one Administrative Assistant.
- Assist with task prioritization, workload balancing, and coverage planning.
- Serve as a point of escalation for administrative questions or issues.
- Support onboarding and training of administrative staff as required.
- Liaise with law firms, insurance carriers, and external vendors.
- Maintain strict confidentiality of sensitive legal and medical information.
- Track deadlines, limitations, and deliverables across multiple active files.
- Organize electronic files, exhibits, photos, drawings, and technical documentation.
- Maintain accurate records in case management, time tracking, and billing systems.
- Assist with document production, secure file sharing, and disclosure compliance.
- Support monthly invoicing, expense tracking, and WIP reports.
- Assist Operations with internal reporting and process improvements.
What We're Looking For
- 5+ years of experience as a Senior Administrative Assistant or Legal/Technical Administrator.
- Previous experience in accident reconstruction, forensic engineering, legal services, insurance, or consulting strongly preferred.
- Experience providing guidance or oversight to junior administrative staff.
- Strong understanding of litigation processes, legal terminology, and document control.
- Advanced proficiency in Microsoft Office (Word, Outlook, Excel).
Nice to Have
- Experience supporting engineers or expert witnesses.
- Familiarity with time entry and billing systems.
- Strong proofreading and technical document formatting skills.
Technical Stack
- Microsoft Office (Word, Outlook, Excel)
- Case management systems
- Time tracking and billing systems
Team & Environment
You will be supporting our accident reconstruction and forensic consulting team in a high-energy, collaborative environment that rewards hard work.
Benefits & Compensation
- Compensation range: $62,000 - $70,000 CAD
- Medical, Dental, and Vision Insurance
Work Mode
This is a hybrid position based in Canada. The flexible work environment allows employees to work remotely when needed.
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
