Responsibilities
- Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
- Manage school-wide phone, email, and in-person communications including:
- Answer phones
- Greet/direct visitors and students arriving at the office
- Implement registration, badging and visiting procedures for parents and guests
- Help create and distribute school newsletters, surveys, and other notifications
- Assist with school events such as Parent Orientation, Open House, school outings, and field trips
- Ensure a clean and welcoming environment is maintained
- Support student enrollment goal and retention processes including:
- Participate in information sessions
- Produce welcome packets and mailers
- Conduct tours and student/parent orientations
- Input student and staff data into the appropriate systems
- Request and obtain records for newly enrolled students
- Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
- Ensure 100% on-time and complete daily attendance submissions
- Complete all required steps of the truancy process
- Process student withdrawals
- Prepare and maintain transcripts
- Fulfill records requests within policy guidelines
- Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
- Participate in annual student record audits
- Perform administrative support functions such as:
- Preparing reports
- Filing
- Processing incoming and outgoing mail and packages
- Coordinating meetings and events
- Maintaining calendars
- Maintain appropriate levels of office supplies and other material inventory
- Log and report issues pertaining to office equipment, technology, custodial, and facilities
- Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
- Maintain meal count lists and communicate monthly food calendars
- Ensure timely and accurate completion of human resource processes including:
- I-9 verification for new hires
- Weekly time & attendance submissions for 100% of staff
- Offboarding
- Actively participate in school staff meetings, committee meetings and professional development events
- Perform other duties as assigned
Requirements
- Associate’s degree
- Minimum two (2) years’ office management experience
- High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
- Experience learning and mastering new computer programs
- High quality written and verbal communication skills
- Excellent organization and time management skills
- Ability to work independently and contribute to a team
- Professional, punctual and self-motivated
- Understanding and ability to manage confidential information
Nice to Have
- Bachelor’s degree
- Experience working in an education setting
Benefits
- Paid time off
- Retirement contributions
- Optional Basic Life and AD&D insurance
- Voluntary life insurance (employee, spouse, child)
- Discounted childcare at Early Learning Academies locations
- Medical, dental, and vision insurance
- Employee Assistance Program
- Voluntary short-term disability insurance
- Voluntary long-term disability insurance
- Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals
Work Arrangement
Remote (City/Region) — Cincinnati, Ohio
Additional Information
- Ability to lift 25 lbs.
- Ability to pass federal and state criminal background checks (FBI/BCI)
- Experience working in an education setting preferred
