FreedUp is looking for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building.
What You'll Do
- Build, organize, and maintain the EA workspace in Notion, including task tracking, SOP documentation, weekly review meetings, and meeting agendas/notes.
- Assist in designing and documenting operational processes used across the business.
- Compile weekly operational reports sourced from multiple platforms (QuickBooks, Spectrum, Tena, Curb Waste, Dump Truck Dispatcher, HCSS).
- Prepare consolidated reports in Google Sheets and Notion dashboards.
- Assist with special projects, including software development efforts with Zaratech, coordinating stakeholder feedback, test cases, and reporting.
- Track project progress, blockers, and deliverables.
- Help build a Notion-based CRM system to support external relationship management.
- Assist with scheduling and follow-through for external relationship-building efforts.
- Support in achieving quarterly strategic objectives using EOS methodology.
- Maintain visibility across milestones, deadlines, and progress metrics.
- Coordinate weekly review meetings and Tuesday status updates.
- Maintain organized meeting notes, agendas, and recordings in Notion.
- Assist with scheduling external meetings.
What We're Looking For
- 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
- Proven experience with process documentation, system building, or SOP creation.
- Strong skills in data gathering, report preparation, and project tracking.
- Experience with Notion or similar knowledge management tools (must be willing to learn quickly).
- Familiarity with Google Workspace, especially Sheets for reporting.
- Excellent organizational and prioritization abilities.
- Outstanding written and verbal communication skills.
- Ability to operate autonomously and proactively.
- High comfort in tech-driven environments and learning new platforms.
- Experience coordinating cross-functional stakeholders.
- Ability to maintain confidentiality and handle sensitive information.
- Reliable high-speed internet.
- Modern laptop with multi-core processor.
- Noise-canceling headset.
Technical Stack
- Notion
- Google Workspace (Sheets)
- QuickBooks
- Spectrum
- Tena (telematics)
- Curb Waste
- Dump Truck Dispatcher
- HCSS
Team & Environment
You will report directly to the Operations Leader.
Benefits & Compensation
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
- Compensation: $1,000-$1,600 per month (based on experience)
Work Mode
This is a fully remote, global position.
