World Business Lenders, LLC is looking for an Executive and Personal Assistant to provide comprehensive support to a member of our C-suite team. This role blends administrative, logistical, and personal support, requiring impeccable organization and discretion in a fully remote environment.
What You'll Do
- Manage and maintain complex calendars, scheduling internal and external meetings across multiple time zones.
- Screen and prioritize emails, messages, and requests for C-Suite Executives.
- Coordinate detailed domestic and international travel arrangements, itineraries, and logistics.
- Prepare documents, presentations, and briefing materials for meetings.
- Take notes during key meetings and ensure timely follow-ups on action items.
- Anticipate needs and proactively resolve scheduling conflicts.
- Support in organizing off-site meetings, company-wide events, and executive leadership sessions.
- Prepare business cases, dashboards, and strategic updates for leadership reviews.
- Assist with personal tasks as needed, maintaining a high level of trust and discretion.
- Identify operational bottlenecks and escalate issues with recommended mitigation steps.
- Handle expense reporting, invoice processing, and other financial matters.
- Facilitate communication to ensure directives, timelines, and expectations are understood.
- Synthesize data, reports, and business metrics into concise briefings for senior leaders.
- Track, manage, and report on departmental tasks and meeting takeaways via Monday.com.
- Execute other projects and duties as assigned.
What We're Looking For
- 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Bachelor’s degree in Business Administration, Accounting, or a related field, or equivalent experience.
- Exceptional English communication skills, both written and verbal.
- Proven experience managing complex calendars and logistics across time zones.
- Highly organized, detail-oriented, and able to multitask efficiently.
- Demonstrated ability to handle confidential information with discretion.
- Strong proficiency in Microsoft Suite (Word, Excel, PowerPoint), Zoom, and Teams.
- Comfortable working independently in a fully remote, fast-paced environment.
- Sharp, polished, professional, and resourceful demeanor.
- Impeccable diligence and attention to detail.
- Flexibility and adaptability to frequent changes in schedules and priorities.
- Financial analysis skills, including maintaining budgets and expenses, are required.
- Strong organizational, time-management, and problem-solving skills, including project management.
- Proactive with a strong work ethic and high energy level.
- Ability to multitask and complete projects within designated timeframes.
- Evening and weekend 'on call' availability.
Technical Stack
- Microsoft Suite (Word, Excel, PowerPoint)
- Zoom
- Teams
- Monday.com
Team & Environment
You'll be supporting a member of the C-suite team directly in a fully remote structure.
Benefits & Compensation
- USD Salary
- PTO balance available after 6 months of service
- Full-time position
Work Mode
This is a fully remote, global position for a U.S.-based company with a 100% remote workforce.
