Responsibilities

Responsible for delivery, in terms of timeliness and quality, of site activation readiness within the assigned country/sites and foreseeing and mitigating any risks.
Preparation of Clinical Trial Application Forms as well as preparation of submission dossier (initial and amendments/notifications) for submission to CA, EC, and other applicable local bodies according to local requirements and within required timelines to obtain all necessary authorizations/approvals for the conduct of the Clinical Trial according to international and local/national applicable regulations, company SOPs and principles of ICH-GCP.
Interaction with CA/EC for study purposes and handling responses to the CA/EC.
Providing regular updates about CA and EC submissions to the Start Up Lead and/or Regulatory Lead assigned to the study and to Project Manager/Project Team as relevant.
Maintenance of project plans, project trackers and regulatory intelligence tools as it pertains to assigned responsibilities and to keep Regulatory Leadership updated.
Preparation/Support the development of study specific start-up plans, IMP release requirements and essential document review criteria.
Partner with the assigned site CRA to ensure alignment in communication and secure site collaboration.
Prepare, review and manage collection of essential documents required for site activation/IMP release.
Customize country/site specific Patient Information Sheet and Informed Consent Forms.
Responsible for/facilitates the translation and co-ordination of translations for documents required for submission.
Maintain communication with other key functions participating to country start up i.e., Feasibility, Clinical Operations, Project Management, Regulatory, and Site Contracts management group on project specific status and deliverables.
Act as SME for collection and maintenance of site level critical path to Site Activation data points, including but not limited to Competent Authority, local IRB/Ethics Committee (EC) timelines, site contracts and budget negotiation requirements for and other required reviews to secure on time site activation for the assigned sites in the country.
When required, participate/support the negotiation of study budgets and the execution of investigator contracts under directions of Site Contract Management department/designee department.
May participate/support feasibility group in site outreach to assess potential interest of investigators to a potential study.
Keep an updated knowledge of the local clinical trial laws, regulations and help distributing their knowledge within PfM to ensure the conduct of Clinical Trials according to international and local/national applicable regulations.
Maintain audit/inspection readiness at all times and file documents as per TMF plan and/ or study specific plans in the relevant TMF.
May support the clinical team performing Pre-Study Site Visits.
May support process improvement initiatives, training, and mentoring.
Performs other duties as assigned by management.

Requirements

Bachelor’s degree in life sciences or related field (ideally in a scientific or healthcare discipline), or Registered Nurse (RN) or equivalent combination of education, training, and experience.
1 year or more as a Regulatory or SU specialist (or comparable role) in either a CRO or pharmaceutical/ biotech industry or equivalent, relevant experience and/or demonstrated competencies.
Strong communication and organizational skills are essential.
Experience using computerized information systems, electronic spreadsheets, word processing and electronic mail required.
Fluency in English and for non-English speaking countries the local language of country where position based.

Nice to Have

Relevant regulatory and site start-up (feasibility, contract negotiations, CA/ EC/ IRB submissions) experience for the particular country.
Experience using milestone tracking tools/systems.
Ability to prioritize workload to meet deadlines.
Advanced degree in medical or life sciences (MD, PhD, PharmD)/RAC certification/Masters in Regulatory Science

Work Arrangement

Remote (Country)

Team

Structure: Reports to Regulatory or Start Up Lead; collaborates with CRAs, CSSs, Feasibility, Clinical Operations, Project Management, Regulatory, and Site Contracts Management groups.

Additional Information

Position based in Shanghai / Beijing
Fluency in English and local language required
Maintain audit/inspection readiness at all times
May support process improvement initiatives, training, and mentoring
Performs other duties as assigned by management