HireHawk is looking for a detail-oriented Purchase Order & Production QC Coordinator to join our team. This role manages the end-to-end lifecycle of purchase orders, from creation through final shipment, while ensuring production timelines and quality control standards are met. You will serve as a key operational link between factories, third-party quality control providers, and internal teams (Planning, Logistics, and Supply Chain).
What You'll Do
- Track and manage all open purchase orders from creation through shipment
- Monitor PO timelines and escalate delays proactively
- Adjust shipment schedules based on production status (advance, delay, or split shipments)
- Communicate quantity changes and partial shipment plans
- Maintain accurate and up-to-date PO trackers and production calendars
- Liaise directly with factories to confirm production status and readiness
- Validate production timelines and completion dates
- Identify risks early and flag potential delays
- Coordinate partial shipments when necessary to meet delivery goals
- Schedule inspections with third-party QC providers (e.g., QIMA)
- Ensure inspections are conducted upon production completion
- Monitor QC portals, documentation, and follow-ups
- Review inspection results (pass/fail) and manage resolution of failures
- Approve shipments only after QC clearance
- Communicate QC status to logistics and planning teams
- Partner closely with Planning, Supply Chain, and Logistics teams
- Provide clear updates on production status, risks, and shipment timelines
- Align production capacity with forecasted demand
- Escalate production or quality issues with actionable solutions
What We're Looking For
- Proven experience in purchase order management, production coordination, or supply chain operations.
- Strong experience with quality control processes and coordinating with third-party inspection providers.
- Excellent organizational skills and ability to manage multiple timelines and trackers simultaneously.
- Proactive communication skills and ability to liaise directly with factories and internal teams.
- Fluent in English; proficiency in Spanish or Portuguese is a significant advantage.
- Ability to work independently in a remote setting within the LATAM time zones.
Team & Environment
You will be the key operational link between factories, third-party quality control providers, and internal teams (Planning, Logistics, and Supply Chain).
Benefits & Compensation
- A competitive monthly salary of $1,000 - $1,400/month.
- Fully remote work opportunity within Latin America.
- A structured Monday - Friday work schedule.
Work Mode
This is a remote position. Candidates must be located and authorized to work in LATAM. The role follows a standard Monday - Friday schedule.
