Support a high-performing engineering team by managing key coordination tasks across project execution, from contract setup to financial reporting. This role ensures projects remain aligned with established scope, timeline, and budget through organized administrative and operational support.
What You'll Do
- Administer contracts and amendments, ensuring compliance and timely execution
- Track insurance documentation and manage subconsultant agreements
- Prepare fee estimates and assist in defining project effort levels
- Issue and manage task orders and work directives
- Monitor project budgets, track expenses, and identify financial variances
- Generate monthly invoices and progress reports for client review
- Respond to internal and external inquiries on billing, contracts, and project status
- Support project controls by tracking scope, schedule, and cost performance
- Organize and maintain project files from initiation through closeout
- Develop and update project schedules, sharing milestone updates as needed
- Coordinate meetings, agendas, notes, and follow-up actions
- Facilitate construction-related processes such as submittal reviews and RFI routing
- Manage project deliverables, quality assurance checks, and stakeholder communications
- Prepare technical documents, memos, and reports for internal and client use
- Serve as interim contact for project managers when unavailable
- Create standardized templates in Word and Excel to streamline operations
- Build financial tracking systems and support business development research
- Contribute to marketing and promotional materials for market expansion
Requirements
- Proficiency in Microsoft Word and Excel for document and data management
- Strong organizational skills with attention to detail
- Experience in project coordination, contract administration, or project accounting
- Ability to manage multiple priorities across engineering and construction projects
- Clear communication skills for interacting with internal teams, clients, and third parties
Work Environment
This is an onsite position located in downtown Seattle, Washington. The role requires consistent collaboration with project teams and stakeholders, supported by structured workflows and digital tools.
