The Women Donors Network is hiring a Program Manager to operationalize WDN Action’s strategic priorities and ensure the smooth functioning of the organization. This full-time, remote role reports directly to the Managing Director of Politics and Advocacy and involves occasional travel.
What You'll Do
- Develop and streamline systems of organization and prioritization that support daily operations and special projects.
- Manage complex calendar and scheduling needs, including appointments, meetings, and travel arrangements.
- Triage incoming communications, tasks, requests, inquiries, and invitations based on urgency and importance.
- Collaborate with WDN leadership to ensure the Managing Director is fully informed and well-prepared for upcoming commitments.
- Coordinate record-keeping, expense management, itineraries, and logistics related to travel, speaking engagements, and events.
- Support relationship management by ensuring timely communications and scheduling with staff, consultants, members, Board members, and external partners.
- Conduct research and gather information to support decision-making and problem-solving.
- Prepare and organize sensitive and confidential documents, reports, and presentations for meetings and executive events, taking meeting notes as needed.
- Track and follow up on action items and deliverables to ensure timely completion.
- Anticipate upcoming needs and proactively prepare, initiate problem-solving, and implement solutions.
- Plan, execute, and oversee special projects, rapid response moments, and emerging initiatives from start to finish, ensuring timelines, budget, and expectations are met.
- Collaborate with the Operations, Learning & Impact, Community & Development, and Communications Teams on event logistics.
- Attend project meetings by request, taking notes and synthesizing action steps and meeting summaries.
- Support coordination across team verticals to align project activities, gather information, and ensure seamless implementation.
- Build and manage effective relationships with internal and external stakeholders to ensure project success.
- Build and sustain a culture of collaboration, communication, excellence, and accountability.
- Collaborate with cross-functional partners on annual planning, strategy, budgeting, and other relevant organization-wide initiatives.
- Participate in team meetings and projects, sharing insights, providing thoughtful feedback, and collaborating with colleagues.
- Follow organizational standards and ensure timely completion of responsibilities.
- Support onboarding and training of new team members, consultants, external partners, and grantees.
- Seek opportunities for professional growth through training, workshops, and self-directed learning.
- Contribute to organizational success by continuously learning about industry trends and best practices, updating practices and approaches.
What We're Looking For
- 8+ years of executive-level administrative experience supporting executive team members, high-profile individuals, or political leaders.
- Based in the United States and available to work across US time zones.
- Ability to work weekday hours across time zones and maintain a flexible schedule due to the emergent and rapid response nature of the work.
- Demonstrated experience and comfort with remote work.
- Demonstrated interest in and a steadfast commitment to WDN/A’s mission, strategic vision, and priorities rooted in collective liberation.
- Exceptional organizational skills and a clear understanding of workflow processes.
- Proactive, responsive, and excellent written and verbal communication.
- Ability to effectively interface with a wide range of stakeholders while using discretion and maintaining confidentiality.
- Expertise and ease with Google Suite and project management systems like Clickup.
- Ability to manage high-stakes work, exercise independent judgment, and handle confidential information with discretion and professionalism.
- Belief in working together for the greater good and enjoyment of collaborating cross-functionally.
Nice to Have
- Backgrounds or previous work experience in politics, advocacy, or related fields.
- Backgrounds or previous work experience as an Executive Assistant, Operations Manager, Project Manager, or Program Manager.
Technical Stack
- Google Suite
- Clickup
- Zoom
Team & Environment
This is a geographically distributed, remote team of 25. There is a shared staffing structure across WDN and WDN Action, and you will report to the Managing Director of Politics and Advocacy.
Benefits & Compensation
- Compensation: $110K/year
- Medical, Dental and Vision Insurance (paid by WDN at 100% for employees and 80% for dependents)
- 401K Contribution (4% of your gross pay contributed by WDN and an additional 3% match of your gross pay)
- 20 Vacation Days, 14 Sick Days and 14 Company Holidays
- Partial Reimbursement of Your Internet and Phone Expenses
- Stipends to Support Remote Office Expenses, Co-Working, and Learning and Development
Work Mode
This is a full-time, remote position based in the United States, with occasional travel.
WDN is an equal opportunity employer that values a diverse workforce and an inclusive culture. WDN encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, and veteran status.
